Accounts Payable and Payroll Accountant

$55,000 - $65,000/Yr

Gordon's Fine Wines & Liquors - Needham, MA

Full-time - Mid Level

Needham, MA

About the position

The Accounts Payable and Payroll Accountant at Gordons Fine Wines is a full-time role focused on managing accounts payable and payroll functions within a dynamic and growing company. This position reports to the Controller and Director of HR and involves collaboration with employees across the organization. The ideal candidate will have a positive attitude, strong teamwork skills, and a willingness to learn, contributing to the Finance team's success in a challenging and rewarding environment.

Responsibilities

• Timely and accurate AP voucher entry (both manually and via AP automation)
• Manage AP automation system including all scanning and approval workflows
• Apply correct general ledger and project codes to the AP vouchers
• Respond to vendor phone and mail inquiries
• Review and process employee expense reports bi-weekly
• Coordinate processing of vendor payments weekly
• Communicate any vendor pricing or payment timing issues and assist in resolving disputes
• Complete vendor reconciliations monthly
• Assist in posting cash receipts and researching banking activity as needed
• Assist with various business process improvements
• Back-up to various team member functions
• Meet all process and reporting deadlines
• Process payroll for employees accurately and on time
• Calculate and enter payroll deductions, such as taxes, benefits, and garnishments
• Ensure compliance with federal, state, and local payroll regulations
• Maintain accurate payroll records and documentation
• Resolve any payroll discrepancies or issues in a timely manner
• Generate payroll reports for management and accounting purposes
• Assist with year-end payroll processes, including W-2 preparation

Requirements

• Minimum of 3-5 years' Accounts Payable and/or payroll experience or related experience
• Strong organizational skills and attention to detail
• High level of interpersonal and communication skills
• Proficiency with Microsoft Excel, PowerPoint, and Word
• Ability to work independently or collaboratively
• Process improvement mindset
• General understanding of automation systems
• Proficiency with web-based ERP systems (i.e. Oracle NetSuite, SAP, Microsoft Dynamics, or Infor)
• Familiarity with payroll software (i.e. Bamboo HR, Paylocity, Paychex, Workday)
• Knowledge of payroll tax regulations and payroll laws
• Experience with benefits administration and managing employee deductions

Nice-to-haves

• NetSuite experience preferred

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Vision insurance
• 401(k) matching
• Life insurance
• Paid sick time