Accounts Payable and Payroll Specialist

In-Place Machining Company - Milwaukee, WI

Full-time - Mid Level

Milwaukee, WI

Repair and Maintenance

About the position

We are seeking a detail-oriented and organized Payroll/Accounts Payable Specialist to join our finance team. This role will be responsible for accurately processing payroll and accounts payable transactions for multi-state locations in a timely manner, ensuring compliance with company policies and regulations. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to prioritize tasks effectively. The position emphasizes a culture where safety is the first priority.

Responsibilities

• Calculate and process employee payroll accurately and on time using payroll software.
• Verify hours worked, overtime, deductions, ensuring compliance with company policies and applicable regulations.
• Address employee inquiries regarding payroll-related matters and resolve discrepancies promptly.
• Process vendor invoices and employee expense reports for payment, ensuring accuracy and completeness of documentation.
• Match invoices with purchase orders and receiving documents and obtain necessary approvals for payment.
• Prepare and process electronic payments, including checks, ACH transfers, and wire transfers, in accordance with payment terms.
• Maintain accurate records of payroll and accounts payable transactions, including journal entries and reconciliations.
• Reconcile payroll and accounts payable accounts to ensure accuracy and completeness of financial data.
• Prepare month-end and year-end reports and assist with financial audits as needed.
• Ensure compliance with federal, state, and local payroll tax regulations, including withholding, reporting, and remittance requirements.
• Prepare and file payroll tax returns and other statutory reports accurately and on time.
• Identify opportunities to streamline payroll and accounts payable processes and improve efficiency.
• Recommend and implement process improvements, automation solutions, and best practices to enhance accuracy and productivity.

Requirements

• Relevant experience or accounting degree
• High School Diploma or equivalent
• Experience with payroll software (ADP, Paylocity, Paychex etc)
• Demonstrated understanding of payroll tax regulations and compliance requirements
• Attention to details and accuracy
• Ability to pivot and prioritize multiple tasks
• Analytical and problem solving skills
• Demonstrate high level of integrity in handling sensitive payroll and financial information.