Accounts Payable and Purchasing Specialist

$52,000 - $54,080/Yr

Community Action Agency Of South Central Michigan - Battle Creek, MI

Full-time - Entry Level

Battle Creek, MI

About the position

The Accounts Payable and Purchasing Specialist is responsible for managing the documentation and coding of purchase orders and service vouchers in compliance with grant requirements and financial controls. This role involves ensuring timely bill payments, handling vendor inquiries, and maintaining accurate financial records. The specialist will also conduct supplier evaluations and assist in purchasing decisions, all while providing excellent customer service to both internal and external stakeholders.

Responsibilities

• Ensure proper documentation and coding of purchase orders and service vouchers according to grant requirements.
• Receive and distribute vendor invoices for timely entry.
• Manage timely bill payments, including credit cards, rents, contracts, service vouchers, and purchase orders.
• Set up and monitor lease payments and contracted vendor payments.
• Address day-to-day vendor and staff inquiries regarding accounts payable.
• Analyze the accuracy and integrity of invoices prior to payment.
• Track and monitor credit card activity, applying charges to appropriate programs.
• Provide professional customer service to internal and external customers.
• Maintain accurate and up-to-date financial files, both paper and electronic.
• Collaborate with the Finance Manager to ensure purchases align with budget guidelines.
• Research and evaluate suppliers based on pricing, quality, and service.
• Conduct analysis of price proposals and review with the Finance Manager before processing purchases.
• Communicate with suppliers and vendors for staff purchasing needs.
• Perform other duties as assigned.

Requirements

• High school diploma or GED required; vocational training in accounting, bookkeeping, or finance preferred.
• Minimum of an Associate's degree in a related area preferred.
• 2-4 years of progressively responsible experience in accounts payable or accounting required.
• Proficiency in Microsoft Office products or similar software is required.
• Demonstrated analytical abilities and strong writing skills are essential.
• Excellent organizational skills and the ability to manage multiple complex tasks with critical deadlines.

Nice-to-haves

• Certification in accounting or finance is a plus.