Accounts Payable and Receivable Specialist

$54,080 - $66,560/Yr

Cv Resources - Carlsbad, CA

Full-time - Mid Level

Carlsbad, CA

Administrative and Support Services

About the position

The Accounts Payable & Receivable Specialist position is a temporary role designed to cover a maternity leave at a dynamic company located in Carlsbad, CA. This full-time contract position offers a competitive hourly wage ranging from $26 to $32. The role is hybrid, allowing for a mix of in-office and remote work, and is expected to last for approximately five months. The specialist will be responsible for managing both accounts payable and accounts receivable functions, ensuring accuracy and compliance with the company's internal control policies. In the accounts payable segment, the specialist will enter vendor invoices into the system, review their accuracy, and obtain necessary approvals. They will process payments through various methods including checks, wires, ACH, and credit cards. Monthly responsibilities include closing the accounts payable ledger, reconciling it with the general ledger, and preparing month-end close reports. The specialist will also handle vendor inquiries, reconcile vendor statements, and prepare reports for upper management to facilitate payment decisions. During the year-end audit, they will prepare accounts payable audit schedules and respond to follow-up requests as needed. On the accounts receivable side, the specialist will mail invoices and statements to customers, accurately post cash payments, and review customer short pays to ensure they are matched with the corresponding credit memo. They will assess the creditworthiness of new accounts and regularly review aging accounts, making calls on past due accounts as necessary. The role also involves responding to customer inquiries, reconciling accounts, and preparing daily deposits of checks received. Monthly tasks include closing the A/R subledger and reconciling it with the general ledger, as well as running month-end close AR reports. The specialist will assist in the quarterly review of reports filed on the OTC and perform other duties as assigned.

Responsibilities

• Enter vendor invoices into the system and review for accuracy.
• Obtain approvals in accordance with the company's internal control policies.
• Process payments via check, wire, ACH, and credit card.
• Close the accounts payable ledger monthly and reconcile to the general ledger.
• Prepare month-end accounts payable close reports.
• Respond to vendor inquiries and reconcile vendor statements as needed.
• Prepare weekly payables report for upper management review.
• Prepare accounts payable audit schedules for year-end audit and respond to follow-up requests.
• Mail invoices and statements to customers.
• Accurately post cash payments to customer accounts in a timely manner.
• Review customer short pays and resolve inaccuracies.
• Assess creditworthiness of new accounts and determine credit lines.
• Regularly review aging accounts and call on past due accounts.
• Respond to customer inquiries and reconcile their accounts as needed.
• Prepare daily deposits of checks received using the check scanner.
• Close the A/R subledger monthly and reconcile to the general ledger.
• Run month-end close AR reports.
• Prepare AR schedules for year-end audit and respond to follow-up requests.
• Assist in the quarterly review of quarterly and annual reports filed on the OTC.

Requirements

• Proficient in Microsoft Word and Excel.
• Experience in accounts receivable and accounts payable processes.
• Familiarity with expense management and accounting software.
• Mid-level experience with SOX compliance.
• Experience with AS400 systems.
• Strong 10 key typing skills.