Accounts Payable Assistant

$45,718 - $51,438/Yr

The Fortune Society - Long Island City, NY

Full-time - Entry Level

Long Island City, NY

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Accounts Payable Assistant at Fortune Society Inc. plays a crucial role in supporting the Finance department by managing the processing of invoices for payment. This entry-level position involves administrative and clerical tasks, ensuring that financial transactions are accurately recorded and processed in a timely manner.

Responsibilities

• Maintain the filing system for invoices that are pending and those that have been processed, using the format and manner directed by the Controller.
• Assemble and review invoices to be processed for payment, matching purchase orders with A/P invoices and ensuring check requests are properly completed and authorized.
• Distribute A/P checks according to instructions (by hand or by mail).
• Maintain an Excel spreadsheet of all cash disbursements.
• Enter approved invoices into the accounting system.
• Sort and distribute incoming mail.
• Assist with the distribution of metro cards and gift cards.
• Other duties as required.

Requirements

• High school diploma or GED/HSE preferred.
• Organizational skills are essential along with high volume filing experience.
• Experience with Microsoft Office and accounting systems is a plus.
• An understanding of basic bookkeeping.
• Ability to follow instructions and processes as directed by supervisor.

Nice-to-haves

• A sense of humor.
• Relevant personal experience is a plus.