About the position
The Accounts Payable Clerk is a vital role within Alsco Uniforms, reporting directly to the Office Manager. This position is responsible for ensuring the timely and accurate payment of all vendor invoices in accordance with company policies. The Accounts Payable Clerk will handle the daily processing of business transactions, which is essential for maintaining effective and efficient financial and administrative operations. The role requires a keen attention to detail and a commitment to accuracy, as the clerk will be responsible for verifying invoices for goods and services, processing receiving reports, and ensuring that all payments are made within the stipulated terms. In addition to processing invoices, the Accounts Payable Clerk will follow up on billing statements to resolve any discrepancies and ensure that discounts are applied where applicable. Regular communication with management regarding the status of invoice payments and receiving reports is crucial. The clerk will also be tasked with creating monthly and quarterly closing statements and reports, which are essential for financial tracking and accountability. The position involves direct communication with vendors to arrange payments on delinquent accounts, complete credit applications, and resolve any inquiries promptly. The Accounts Payable Clerk may also be involved in various projects as assigned by management, contributing to the overall efficiency and effectiveness of the office operations. This role is ideal for individuals who are organized, detail-oriented, and possess strong interpersonal skills, as they will be working closely with both internal teams and external vendors.
Responsibilities
- Receive and verify invoices for goods and services, process receiving reports and vendor invoices according to payment terms and company policy.
- Follow up on billing statements to ensure invoices are resolved within payment terms, discounts are taken, and invoice batches are sent timely.
- Reconcile invoices to billing statements.
- Provide regular communication to management regarding the status of invoice payments/receiving reports.
- Create monthly and quarterly closing statement processes and create reports.
- Communicate with vendors via phone, e-mail, mail, or in-person to make payment arrangements on delinquent accounts.
- Complete credit applications and forward them to management for approval.
- Investigate and resolve vendor inquiries promptly.
- Perform other tasks as required.
Requirements
- Proficient with 10 key machines and MS Office, with an emphasis on Excel spreadsheets.
- Excellent written and verbal communication skills in English, especially in telephone skills.
- Proven excellent interpersonal skills and ability to work successfully in a team environment.
- Great organizational and multi-tasking skills; detail oriented.
- Show successful experience in the ability to enthusiastically press into action collection efforts.
- Demonstrate a good understanding of general business operating procedures and be proficient in data entry.
Benefits
- 401K Plan with Company Match
- Medical, Dental, Vision, FSA/HSA
- Life Insurance
- Disability Insurance
- Vacation
- Sick Time
- Holidays
- Choice of Global Cash Card or Direct Deposit
- Career Advancement
- Learning & Development Opportunities
- Inclusive and Diverse Team Environment
