Accounts Payable Coordinator / Administrative Assistant

$45,000 - $52,500/Yr

Five Towns College - Dix Hills, NY

Full-time - Entry Level

Dix Hills, NY

Educational Services

About the position

The Accounts Payable Coordinator / Administrative Assistant at Five Towns College is responsible for managing all aspects of accounts payable and providing essential office support to the Business Office staff. This role involves processing payments, maintaining financial records, and assisting with cash management and general accounting functions.

Responsibilities

• Process all accounts payables of the College
• Assign payments to proper expense accounts and collaborate with vendors to resolve past due invoices and billing discrepancies
• Assist in managing the purchasing system by researching and comparing suppliers, goods and services
• Maintain records of all transactions, purchase orders, receipts, and payments
• Assist the Business Office staff members with all aspects of cash management and general accounting functions, including year-end closing and audit preparation
• Assist the Accounting Staff with special projects and requests, as needed

Requirements

• Bachelor's Degree in Accounting or Finance preferred
• 2 years of accounting experience preferred, including General Ledger, Accounts Payable or Accounts Receivable
• Proficient in Microsoft Office suite, with an emphasis on Excel
• Excellent written and oral communication skills; willingness to establish and maintain effective working relationships
• Highly organized and detail-oriented; ability to consistently meet deadlines

Nice-to-haves

• Experience with accounting software
• Knowledge of financial regulations and compliance

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance