Accounts Payable Coordinator

$52,000 - $56,160/Yr

Unclassified - Philadelphia, PA

Full-time - Entry Level

Philadelphia, PA

About the position

Manufacturing Philadelphia-based company is seeking a capable and highly motivated individual for the position of Full-Time Accounts Payable Coordinator. The Accounts Payable Coordinator is responsible for receiving and processing payments of vendor invoices timely and accurately. This role involves reviewing, validating, and processing a high volume of invoices into the accounts payable software platform. The Coordinator will also perform onboarding of new vendors, which includes requesting form W-9 information, entering data into the system, and notifying internal stakeholders. Reporting to the Controller, the Coordinator will be fully responsible for the accounts payable process, including coding and processing invoices with and without purchase orders, as well as cutting and mailing paper checks via the accounts payable system. ACH Payments are expected to be implemented by year-end. Meticulous attention to detail is critical to ensure that invoices are associated with the correct vendor, proper general ledger accounts are used, and applicable signatures are obtained. The role requires effective communication with co-workers, management, vendors, and others in a courteous and professional manner. Additional responsibilities include assisting with month-end close activities, such as research for account reconciliation, expense analysis, and other projects as needed.

Responsibilities

• Receive and process payments of vendor invoices timely and accurately.
• Review, validate, and process a high volume of invoices into the accounts payable software platform.
• Perform onboarding of new vendors including requesting form W-9 information and entering it into the system.
• Fully responsible for the accounts payable process including coding and processing invoices with and without purchase orders.
• Cut and mail paper checks via the accounts payable system.
• Implement ACH Payments by year-end.
• Ensure invoices are associated with the correct vendor and proper general ledger accounts are used.
• Communicate with co-workers, management, vendors, and others in a courteous and professional manner.
• Assist with month-end close activities, including research for account reconciliation and expense analysis.

Requirements

• Minimum of 2 years' direct experience with Accounts Payable processing, including Purchase Order invoicing and approved invoices.
• Bachelor or Associate degree in accounting or equivalent from a college or technical school or equivalent education and experience.
• Exceptional organizational and time management skills.
• Ability to work and thrive in a fast-paced environment and the ability to work independently.
• Understanding and demonstrating the highest standards in ethical conduct, credibility, and integrity.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office products including Outlook, Word, Excel, and Teams.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Opportunities for advancement
• Paid time off (Vacation, Personal, Holiday)
• Vision insurance