Accounts Payable Coordinator

American International College - Springfield, MA

Full-time - Entry Level

Springfield, MA

1,001-5,000 employees

Educational Services

About the position

The Accounts Payable Coordinator is responsible for managing the accounts payable process at American International College. This role involves entering accounts payable data into the system, preparing checks, responding to vendor inquiries, and maintaining accurate financial records. The coordinator will also assist the Finance Department with cash planning and ensure compliance with the College's accounts payable procedures.

Responsibilities

• Enters accounts payable data into the system.
• Schedules and obtains approval for accounts payable payments.
• Prepares checks and obtains appropriate signatures.
• Uploads positive pay to the bank and mails checks to vendors.
• Responds to vendor inquiries and calls.
• Drops off/picks up all mail from the mailroom and enters it into the system.
• Maintains the College's Accounts Payable system and produces accurate payables and cash reports for management.
• Maintains the Accounts Payable email address and responds daily.
• Ensures compliance with the College's accounts payable procedures and payment plans.
• Assists the Finance Department with cash planning by providing requested information and recommending payment plans.
• Maintains supporting expense analyses on selected accounts as requested by the Finance Department.
• Reconciles and updates fixed asset accounting.
• Maintains a monthly utilities spreadsheet.
• Reconciles and maintains Amazon purchases and performs monthly uploads to the general ledger.
• Prepares purchase orders from requisitions for departments on a daily basis.
• Handles other duties as assigned.

Requirements

• Accounts payable experience required.
• Associate's Degree preferred.
• General Ledger experience preferred.
• Experience with Blackbaud Financial Edge is a plus.