Accounts Payable Coordinator

OPCO Skilled Management - Los Angeles, CA

Part-time,Full-time - Entry Level

Los Angeles, CA

About the position

The Accounts Payable Coordinator is an entry-level position responsible for processing financial transactions accurately and providing administrative and clerical support. The role involves ensuring payments are completed and expenses are controlled by managing invoices according to established policies and procedures. Initially, the position is on-site for the first two months, transitioning to a hybrid model thereafter.

Responsibilities

• Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts payables' data
• Process bills, invoices, and bank deposits
• Reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted
• Verify discrepancies and resolve clients' billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Generate financial statements and reports detailing accounts payable status
• Resolve customer requests, questions, and complaints; provide information to improve customer service
• Conduct inquiries on customer satisfaction; report information using recommended tools and forms
• Develop and maintain office forms and procedures and assist with administrative tasks
• Answer central telephone system and direct calls accordingly
• Prepare outgoing mail; sort and distribute incoming mail
• Duplicate and distribute materials
• Compose, type and edit correspondence, reports, memoranda and other material
• Serve as a role model to foster superb customer service
• Complete clerical work for administrative personnel; open, deliver, and forward mail; transcribe materials; record appointments and meetings for administrative staff; file necessary documents; alert specified individuals and agencies in case of emergencies; assemble material for reports and questionnaires
• Perform routine clerical, secretarial and administrative work in answering telephones, providing customer assistance, data processing, and record-keeping
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Requirements

• High school diploma required
• Proficiency with Microsoft Office: Word, Excel, and Outlook
• Solid understanding of basic bookkeeping and accounts payable principles
• Effective communication skills to maintain positive relationships with residents, families, staff, physicians, consultants, providers, and governmental agencies.

Benefits

• Opportunity for promotions and raises based on performance
• Healthcare
• Dental
• Vision
• Paid Time Off (PTO)
• 401K
• Hybrid work model