Accounts Payable Coordinator

About the position

Join one of the highest fiscally rated entities in the country. The City of Durham's Finance Department promotes sound management and stewardship of taxpayer dollars by helping the City Council, City Manager and City departments manage their financial resources and leading risk management administration and training. If sound fiscal management is what you're about, join our team! This position will monitor the proper coding, recording, classifying and entry of transactions into the accounting system, performing technical work for complex financial records and transactions; preparing correspondence; reviewing procurement transaction processing for a department; providing training on financial procedures; reconciling and balancing accounts; preparing and submitting Federal and State reports; managing a department's petty cash; and providing customer service.

Responsibilities

• Processes and reconciles complex fiscal transactions, including monitoring expenditures and revenues; assists with preparing department budgets; enters budget transfers and journal entries; prepares deposits and reconciles cash; monitors/coordinates financial activity to ensure compliance with policies and procedures, and/or adherence to budget or grant limits; reconciles revenues and accounts; provides financial status information; and identifies fiscal discrepancies and advises higher-level staff.
• Prepares, maintains, reviews, processes, and/or submits routine financial, grant-related, and other reports, records, spreadsheets, surveys, presentations, travel and other reimbursement requests, files, forms, purchase orders, and other documentation; reviews contracts and grant documents; prepares and issues invoices; maintains databases and online systems; enters, updates, researches, retrieves reconciles, and/or submits data; and ensures accuracy and compliance with applicable regulations, policies, and procedures.
• Coordinates with, and serves as a liaison to, vendors, employees, and other City departments, and/or external agencies; attends meetings; serves as a technical assistance to workplace committees; assists with department projects and related initiatives; instructs and trains staff; and coordinates procurement processes, which may include initiating contact with vendors and obtaining quotes.
• As assigned, may supervise paraprofessional and support level staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.

Requirements

• Associate's degree or equivalency in accounting, business administration or a related field
• Three years of related experience
• Proficiency in MS Excel
• Proficiency in Accounts Payable or Payroll
• Proficiency in reconciling and preparing federal and state reports