Accounts Payable Manager, Atlanta Journal Constitution

$77,800 - $116,800/Yr

AJL Atlanta Journal Constitution, LLC - Atlanta, GA

Full-time - Mid Level

Atlanta, GA

About the position

The Accounts Payable Manager at Cox Enterprises is responsible for overseeing all aspects of the accounts payable process, ensuring timely and accurate processing of vendor invoices, travel and expense reports, and payments. This role involves problem resolution, training staff, and contributing to the organization's profitability by optimizing payment processes. The position requires independent judgment and initiative, with a focus on maintaining productive relationships with vendors and internal stakeholders.

Responsibilities

• Manage the full lifecycle Accounts Payable process including invoice processing and vendor maintenance.
• Independently enter/process invoices and credit memos according to established policies and timeframes.
• Review purchase orders and receiving documents to verify receipt of goods or services for PO invoices.
• Resolve errors with vendors and procurement to prevent payment delays.
• Ensure accurate general ledger account coding, discounts, payment terms, and tax compliance on invoices.
• Scan invoices received through postal mail and resolve rejected invoices in the interface.
• Reconcile monthly vendor statements and follow up on open issues.
• Research and respond to internal and external inquiries regarding payment status.
• Prepare for month-end close by reviewing open and rejected invoices.
• Compile, analyze, and report financial information to management and government agencies.
• Audit employee T&E submissions based on established criteria.
• Prepare wire payment requests and manage returned checks and EFTs.
• Review accounts payable aging report to clear aged invoices and request vendor credits/refunds.
• Assist with the issuance of accurate 1099s and submission of information returns to the IRS.
• Provide training to backup support for AP functions during absences.
• Identify and participate in process improvement projects.
• Lead periodic service review calls with internal customers to address service issues.

Requirements

• Bachelor's degree in accounting or similar field with 6+ years of experience in all AP functions and 1 year in management or leadership.
• Accounts Payable Subject Matter Expert on system enhancements and upgrades.
• Experience with Oracle Accounts Payable module.
• Preferred experience with OCR/Advanced Data Capture and automated workflow.
• Strong Microsoft Excel and Word skills.
• Ability to maintain productive relationships with vendors and internal customers.
• Excellent problem-solving and decision-making skills.
• Effective verbal and written communication skills.
• Self-motivated with high energy level and strong organizational skills.
• Comfortable with complex ERP system transactions.
• Commitment to accuracy while meeting departmental goals and deadlines.
• Thorough understanding of the P2P process and related departmental roles.
• Knowledge of 1099 and Sales/Use tax requirements.

Nice-to-haves

• Experience with OCR/Advanced Data Capture and automated workflow systems.

Benefits

• Flexible vacation policy allowing employees to take as much paid time off as needed.
• Seven paid holidays throughout the year.
• Up to 160 hours of paid wellness leave annually for personal or family wellness.
• Additional paid time off for bereavement, voting, jury duty, volunteering, military leave, parental leave, and COVID-19 vaccination leave.