About the position
The Accounts Payable Manager is responsible for overseeing the daily operations of a fast-paced, high-volume accounts payable department for Westhab and its affiliates, as well as third-party managed clients. This role involves supervising staff, managing processes, and ensuring the accuracy and timeliness of payments. The Accounts Payable Manager will serve as the primary liaison for inquiries from vendors and internal stakeholders, reporting directly to the Assistant Vice President of Finance while working under the daily direction of the Accounting Manager. The position requires a strong understanding of accounting principles and procedures, as well as proven experience in managing staff and processes effectively. In this role, the Accounts Payable Manager will be tasked with managing the accounts payable process, supervising Accounts Payable Associates, and ensuring that all invoices are entered, approved, and paid in a timely manner. This includes reviewing data entry for accuracy, proper vendor setup, and compliance with insurance requirements. The manager will also prepare correcting journal entries as necessary. Collaboration with the AVP of Finance and Accounting Managers is essential to systematically manage and schedule the bill payment process according to predetermined terms, maintaining control over cash flow. The Accounts Payable Manager will review daily cash reports for the main operating account, recording and reconciling all payment activities to ensure sufficient cash for processing payments. They will maintain a monthly calendar for vendor payments and manage the check selection process for each bank account to ensure timely invoice payments. Additionally, the manager will oversee the processing of electronic payments for utility vendors and ensure compliance with written procedures, including the uploading of invoices into the accounting system. This position also involves significant responsibilities related to the processing of rent payments for multiple subsidy programs, ensuring accurate updates to recurring charge files, and managing the monthly posting and closing of the accounts payable system. The Accounts Payable Manager will interface with auditors and be responsible for year-end reporting of 1099s, as well as maintaining permanent records. Proficiency in the integrated accounts payable software platforms, MRI and AvidXchange, is crucial, and the manager will assist in maintaining and updating accounts payable procedures as needed.
Responsibilities
- Oversee the daily operations of the accounts payable department.
- Supervise Accounts Payable Associates and manage their performance.
- Ensure timely entry, approval, and payment of all invoices.
- Review data entry for accuracy, proper vendor setup, and insurance requirements.
- Prepare correcting journal entries as necessary.
- Collaborate with AVP-Finance and Accounting Managers to manage the bill payment process.
- Review daily cash reports and reconcile payment activities.
- Maintain a monthly calendar for vendor payments and manage check selection processes.
- Supervise the review of vendor statements and resolve billing disputes.
- Maintain a master schedule of utility vendors and ensure timely payments.
- Process electronic payments of utility vendors according to procedures.
- Batch invoices from AvidXchange to MRI and upload check files to the bank.
- Process stop payments with the bank and evaluate re-issuance needs.
- Oversee processing of rent payments for multiple subsidy programs.
- Ensure monthly posting and closing of the accounts payable system.
- Interface with auditors and manage year-end reporting of 1099s.
- Assist with maintenance and update of accounts payable procedures.
Requirements
- AA, BA or BS in accounting, finance, or business administration.
- Minimum of seven years of related work experience.
- Experience with MRI accounting software and AvidXchange accounts payable software is a plus.
- Sound knowledge of accounting principles and procedures.
- Proven experience managing staff and processes.
- Strong organizational skills with attention to detail.
- Problem-solving skills and excellent interpersonal communication skills.
- Intermediate level of expertise with Excel and Word.
Benefits
- $1,000 Sign-on and Retention Bonus
- Medical, Dental and Vision after 30-days with up to 85% paid by Employer
- Paid Vacation, Sick and Personal Time
- Tuition Reimbursement and Life Insurance
- Pension Plan and Voluntary 403b Plan
- Employee Loan Program
- Hybrid after 90-days
- Free Parking
- Staff Development and Promotional Opportunities
