Accounts Payable Operations Coordinator

Post Holdings - Lakeville, MN

Full-time

Hybrid - Lakeville, MN

251-500 employees

Repair and Maintenance

About the position

The Accounts Payable Operations Coordinator at Post Consumer Brands plays a crucial role in supporting the Accounts Payable (AP) Operations team by managing vendor data maintenance, cash disbursement, and invoice indexing processes. This hybrid position requires the individual to be onsite 1-2 days per week, contributing to the efficiency and accuracy of financial operations within the company.

Responsibilities

• Performing and assisting with the request for vendor documentation during the vendor setup process.
• Entering data for vendor validation and setup, indexing invoices, and payment information into systems.
• Verifying, confirming, and authenticating vendor information to prevent fraudulent activity.
• Identifying, validating, and revising vendor files for payment methods.
• Resolving uncashed checks and updating vendor payment information.
• Providing guidance and support regarding vendor data management and inquiries.
• Maintaining and supporting the customer database, including backing up the Customer Data Steward.
• Indexing vendor invoices and ensuring invoice accrual deadlines are met.
• Performing cash disbursement duties for weekly and semi-monthly payment runs.
• Finalizing company wire payment transactions within the ERP system.
• Reviewing the Accounts Payable email inbox and delegating inquiries.
• Retrieving and disbursing delivered mail, including scanning paper invoices.
• Assisting with compiling and filing the companies 1099-NEC and 1099-MISC forms yearly.
• Ensuring SOX compliance and assisting with audits and testing.
• Performing additional duties to support the Accounts Payable department.

Requirements

• High School Diploma required.
• 1-3 years in an administrative support role.
• Experience with vendor maintenance or accounts payable is a plus.
• Experience with ERP systems, such as JDE or SAP, preferred.
• Experience in Consumer-Packaged Goods is a plus.
• Strong analytic and problem-solving skills with attention to detail.
• Ability to work effectively in a team-based environment with multiple functional groups.
• Experience in data entry.
• Strong interpersonal and communication skills.
• Strong organizational and written communication skills.
• Ability to independently manage multiple demands and set priorities to achieve objectives.
• Knowledge of Microsoft Office software, including Word, Excel, and Outlook.

Nice-to-haves

• Experience with vendor maintenance or accounts payable.
• Experience in Consumer-Packaged Goods.