Accounts Payable/Payroll Clerk-Specialist - (Non-Remote)

$43,680 - $47,840/Yr

Shared Hospital Services - Portsmouth, VA

Full-time - Mid Level

Portsmouth, VA

Personal and Laundry Services

About the position

The Accounts Payable/Payroll Clerk-Specialist position at Shared Hospital Services is a key role within the financial operations of the organization. This full-time position is responsible for managing accounts payable and payroll functions, ensuring accuracy and compliance with relevant laws and regulations. The role requires attention to detail, strong organizational skills, and the ability to work independently in a fast-paced office environment.

Responsibilities

• Maintain accounts payable and vendor records and process vendor payments weekly.
• Match purchase orders with invoices, verify pricing, and input invoices into the system.
• Support financial reporting processes by preparing various reports related to AP and payroll.
• Assist in maintaining the general ledger by performing tasks such as journal entries, account reconciliation, and reviewing transaction reports.
• Assist with monthly closings, internal and external audits by providing necessary records and reports.
• Prepare and process payroll, ensuring accuracy with deductions, and compliance with federal payroll laws and ability to maintain confidentiality.
• Handle wage garnishments, direct deposits and respond to vendor and employee inquiries regarding payments, discrepancies, and payroll-related issues.
• Collaborate with other departments such as Human Resources to streamline processes and address issues efficiently.
• Contribute to special projects and work independently to meet deadlines.

Requirements

• Associate's degree in accounting or related field, or equivalent experience.
• At least 3 years in Accounts Payable and Payroll.
• Proficiency in Microsoft 365 (Word, Excel, Outlook), Dynamics Great Plains ERP, and payroll systems (e.g., QuickBooks, ADP, or similar) preferred.
• Familiarity with GAAP is a plus.
• Strong organizational, analytical, and problem-solving abilities, with attention to detail.

Benefits

• Health and Dental Insurance (Employer Contribution)
• Vision Insurance (Employee Paid)
• Sick Time (accrue 1.85 hours every pay period with a cap at 184 hours/23 days)
• 401K (Company match 6% contribution)
• Paid Vacation (after one year of employment)
• Personal Days (prorated up to 24 hours starting the 1st day of the month following 60 days of employment)
• Paid Holidays (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
• Short Term (Company paid) and Long Term Disability (Voluntary Benefit)
• Group Life Insurance (Company Paid)
• Direct Deposit