Accounts Payable/Payroll Clerk-Specialist - (Non-Remote)

$43,680 - $47,840/Yr

Shared Hospital Services - Portsmouth, VA

Full-time - Entry Level

Portsmouth, VA

Personal and Laundry Services

About the position

The Accounts Payable/Payroll Clerk-Specialist position at Shared Hospital Services is a key role within the financial operations of the organization. This full-time position is responsible for managing accounts payable and payroll functions, ensuring accuracy and compliance with federal payroll laws. The role requires a strong work ethic, attention to detail, and the ability to handle multiple tasks in a time-sensitive environment.

Responsibilities

• Maintain accounts payable and vendor records and process vendor payments weekly.
• Match purchase orders with invoices, verify pricing, and input invoices into the system.
• Support financial reporting processes by preparing various reports related to AP and payroll.
• Assist in maintaining the general ledger by performing tasks such as journal entries, account reconciliation, and reviewing transaction reports.
• Assist with monthly closings, internal and external audits by providing necessary records and reports.
• Prepare and process payroll, ensuring accuracy with deductions, and compliance with federal payroll laws and ability to maintain confidentiality.
• Handle wage garnishments, direct deposits and respond to vendor and employee inquiries regarding payments, discrepancies, and payroll-related issues.
• Collaborate with other departments such as Human Resources to streamline processes and address issues efficiently.
• Contribute to special projects and work independently to meet deadlines.

Requirements

• Associate's degree in accounting or related field, or equivalent experience.
• At least 3 years in Accounts Payable and Payroll.
• Proficiency in Microsoft 365 (Word, Excel, Outlook), Dynamics Great Plains ERP, and payroll systems (e.g., QuickBooks, ADP, or similar) preferred.
• Strong organizational, analytical, and problem-solving abilities, with attention to detail.

Nice-to-haves

• Familiarity with GAAP is a plus.

Benefits

• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid holidays
• Vision insurance