Accounts Payable/Payroll Specialist - (1962)

$37,000 - $54,000/Yr

White Wilson Medical Center - Fort Walton Beach, FL

Full-time

Onsite - Fort Walton Beach, FL

Ambulatory Health Care Services

About the position

The Accounts Payable/Payroll Specialist at White Wilson Medical Center is responsible for processing bi-weekly and monthly payroll submissions and managing the accounts payable function. This role requires attention to detail, strong analytical skills, and the ability to maintain confidentiality while ensuring timely processing of vendor invoices and payroll.

Responsibilities

• Enter, maintain, and process vendor invoices and checks requests by coding and entering the data into the AP system.
• Distribute invoices for signatures/approvals from department supervisors or managers.
• Review aging reports to determine payment obligations and perform weekly check runs.
• Reconcile monthly corporate visa statements.
• Maintain vendor W-9 files and issue annual 1099's to vendors.
• Research and reconcile vendor statements to resolve discrepancies.
• Calculate and accrue sales tax on invoices.
• Perform other related duties as assigned.
• Attend department meetings and clinic required meetings.

Requirements

• High School Diploma or GED required; Business or Accounting degree preferred.
• 2+ years of experience in payroll processing.
• 2+ years of experience in full-cycle accounts payable.
• Proficient with Microsoft Excel and Microsoft Office Suite or related software.
• Previous experience using ADP Workforce Now preferred.

Nice-to-haves

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Attention to detail and accuracy.
• Ability to act with integrity, professionalism, and confidentiality.