Accounts Payable & Payroll Specialist I

U.S Olympic Committee - Colorado Springs, CO

Full-time

Colorado Springs, CO

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About the position

This position is a combination of accounts payable and payroll processing, responsible for maintaining and processing accounts payable transactions and assisting with bi-weekly payroll for over 500 employees. The role involves auditing expense reports, processing payroll, and providing excellent customer service to both internal and external customers.

Responsibilities

• Audit expense reports submitted via the travel management system to ensure compliance with USOPC policies.
• Assist with tracking late submissions and follow up with staff as necessary.
• Audit monthly purchase card statements to ensure expenses match documentation per policy.
• Serve as backup to the Accounts Payable Specialist II and learn basic matching skills for invoice processing.
• Research files to provide information to vendors and USOPC personnel regarding payment status.
• Assist the AP Manager with the credit card program, including ordering and managing cards.
• Collect and summarize timekeeping information for payroll processing.
• Process and close bi-weekly payroll, generating monthly and quarterly payroll reports.
• Support the Payroll Manager in addressing employee payroll inquiries and managing payroll inbox communications.
• Process wire transfers and resolve bank-rejected employee payments promptly.
• Process newly hired employees in the payroll system, including PTO and Time Management setup.
• Adhere to regulations for processing final pay and employee terminations.
• Maintain and update payroll toolbox guidelines and procedures.
• Provide excellent customer service to internal and external customers.
• Assist with annual audits by retrieving necessary documents or data.
• Maintain knowledge of USOPC policies.

Requirements

• High school diploma or equivalent.
• 2-3 years of accounts payable or general accounting experience with computerized accounting systems.
• 2-3 years of experience processing payroll with an HRMS or equivalent.
• General knowledge of accounting and payroll methods, procedures, and terms.
• Detail-oriented with accurate data entry skills.
• Ability to maintain strict confidentiality.
• Proficient in Microsoft Office and Microsoft Outlook.
• Proficient with navigation within system applications.
• Proficient with Excel, including formulas and pivot tables.
• Effective verbal and written communication skills.

Nice-to-haves

• Purchase order experience preferred but not required.