Levy Restaurants - New York, NY
posted 2 months ago
Full-time - Entry Level
New York, NY
101-250 employees
Food Services and Drinking Places
About the position
The Accounts Payable / Purchasing Administrative Assistant at the Jacob K. Javits Convention Center is responsible for supporting the Purchasing management team by managing accounts payable tasks. This role involves processing invoices, ensuring accurate payments to vendors, and maintaining financial records, all while contributing to the overall mission of the accounting and organization team.
Responsibilities
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
- Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving discrepancies.
- Ensures credit is received for outstanding memos.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Maintains historical records by microfilming and filing documents.
- Protects organization's value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes accounting and organization mission by completing related results as needed.
- Completes weekly payroll audit in My Staff.
- Completes monthly Birch Street audit.
Requirements
- High school diploma, GED, or equivalent required.
- Bachelor's degree in accounting, finance, or related field a plus.
- Previous accounts payable experience preferred.
- PC proficiency (Excel, Word a Must).
- Data entry skills.
- General math skills.
Nice-to-haves
- Attention to detail
- Thoroughness
- Organization
- Tracking budget expenses
- Analyzing information
- Vendor relationships
Benefits
- Wellness program
- Paid time off
- Employee assistance program
- Employee discount
