Accounts Payable / Purchasing Analyst

Kforce - Tampa, FL

Full-time

Tampa, FL

Administrative and Support Services

About the position

Kforce has a client seeking an Accounts Payable/Purchasing Analyst in Tampa, FL. This position involves working closely with the Accounting Managers and CFO on a daily basis to ensure the smooth operation of the accounts payable process. The analyst will be responsible for maintaining accurate vendor information in both the accounting system and the corporate bill-pay system. This includes entering vendor bills into the accounting system with precise coding to the various corporate entities and chart of accounts. The role also requires the initiation and processing of manual checks, electronic bill payments, and wire transfer payments. In addition to these tasks, the analyst will track and oversee aged accounts payable, monitor the accounts payable subsidiary ledger, and ensure that bills are paid in a timely manner. Reconciliation and posting of corporate credit card payments to the accounting ledger is also a key responsibility, along with verifying charges against supporting documents. The analyst will enter corporate credit card bills into the accounting system with accurate coding and within the appropriate accounting period. The role further includes creating purchase orders for domestic products, placing and tracking orders with vendors, and coordinating export documentation for supply containers shipped to the Dominican Republic. The analyst will also open corporate mail, process customer cash receipts via a remote deposit machine, and record intercompany invoices and billings for all non-cigar related intercompany dealings. Additionally, the analyst will prepare intercompany money transfer requests, certain monthly external filings such as TTB, FDA regulatory filings, and Florida sales & use tax filings, as well as annual Form 1099 supporting documentation for external accountants. Maintaining accurate petty cash records and reconciliations is also part of the job. The analyst will provide clerical and administrative support to management as requested, including analysis of expenditures for certain vendors and accounts, and will maintain an orderly accounting filing system. The position also emphasizes the importance of continuing efforts to document and develop more efficient procedures while maintaining a high level of accuracy.

Responsibilities

• Work closely with the Accounting Managers and CFO on a daily basis.
• Maintain accurate vendor information in the accounting system and corporate bill-pay system.
• Enter vendor bills into the accounting system with accurate coding to the various corporate entities and chart of accounts.
• Initiate/process manual checks, electronic bill pay, and wire transfer payments.
• Track and oversee aged accounts payable.
• Monitor accounts payable subsidiary ledger and ensure bills are paid timely.
• Reconcile and post corporate credit card payments to the accounting ledger and verify charges to supporting documents.
• Enter corporate credit card bill into the accounting system with accurate coding to the various corporate entities and chart of accounts within the proper accounting period.
• Create purchase orders for domestic products.
• Place and track orders with vendors.
• Coordinate export documentation for supply containers shipped to the Dominican Republic.
• Open corporate mail.
• Process customer cash receipts via remote deposit machine.
• Record intercompany invoices/billings for all non-cigar related intercompany dealings.
• Prepare intercompany money transfer requests for intercompany invoices/billings.
• Prepare certain monthly external filings such as TTB, FDA regulatory filings, and Florida sales & use tax filings.
• Prepare annual Form 1099 supporting documentation for external accountants.
• Maintain accurate petty cash records and reconciliations.
• Provide clerical and administrative support to management as requested, such as providing analysis of expenditures for certain vendors, accounts, corporate entity.
• Maintain an orderly accounting filing system.
• Continue prior efforts to document and develop more efficient procedures and use of resources while maintaining a high level of accuracy.

Requirements

• Associate degree in Accounting or Business Administration preferred but not required.
• Minimum of 5 years of bookkeeping experience with a focus on GL coding and accounts payable, preferably in private companies.
• Solid understanding of bookkeeping, accounts payable principles including applying proper cutoff procedures, and generally accepted accounting principles.
• Preference for candidates with a working knowledge of Microsoft NAV accounting software package.
• Driven and self-motivated person with a very strong work ethic.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k)
• Life insurance
• Disability insurance
• Accidental Death and Dismemberment (ADD) insurance
• Paid time off for salaried personnel
• Paid sick leave for hourly employees on a Service Contract Act project