Accounts Payable Purchasing Specialist (Hybrid)

$55,016 - $65,000/Yr

Toastmasters International - Englewood, CO

Full-time

Hybrid - Englewood, CO

101-250 employees

Educational Services

About the position

The overall responsibility of this position is to act as the primary person in the finance department to process timely accounts payable transactions and purchasing related activities. This role involves coding, verifying, auditing, and processing invoices and purchase orders (POs) for accuracy, completeness, and compliance with internal controls and procedures. The Accounts Payable Purchasing Specialist will receive, process, and voucher accounts payable documents into the accounting system, ensuring that all transactions are recorded accurately and in a timely manner. Weekly processing of ACH and wire payments into the accounting system is a key responsibility, along with occasional processing of checks. The specialist will create purchase orders for the procurement of materials, products, and services, and will match receiving records to authorized purchase orders while reviewing the accuracy of charges. Additionally, the role requires reviewing open purchase orders and resolving any discrepancies with the purchasing agent or buyer. The position also entails filing and scanning all accounts payable and purchase order documents, maintaining accurate vendor files, and ensuring accurate general ledger coding by auditing accounts payable transactions. The specialist will be responsible for managing accounts payable and purchasing email boxes, conducting account analysis and reconciliation, preparing month-end accruals, and supporting year-end audit requests. Furthermore, the preparation and submission of 1099 forms annually is part of the job, along with supporting other team members as needed and handling other projects and duties as assigned. The specialist will also serve as a backup for audit/review and processing of Concur expense activity.

Responsibilities

• Code, verify, audit and process invoices and POs for accuracy, completeness and compliance with internal controls and procedures
• Receive, process, and voucher accounts payable documents into the accounting system
• Weekly processing of ACH's and wire payments into the accounting system
• Occasional processing of checks
• Create purchase orders for the procurement of materials/products/services
• Match receiving records to authorized purchase orders and review accuracy of charges
• Review open purchase orders and resolve with purchasing agent/buyer
• Filing/scanning of all accounts payable and purchase order documents
• Maintain accurate vendor files
• Ensure accurate GL coding by auditing accounts payable transactions
• Manage accounts payable and purchasing email boxes
• Conduct accounts payable & purchasing related account analysis and reconciliation
• Prepare month end accruals
• Support with year-end audit requests
• Prepare and submit 1099's annually
• Support other team members as needed
• Handle other projects and duties as assigned
• Backup for audit/review & process of Concur expense activity

Requirements

• 3+ years accounts payable and purchasing experience
• Two-year college degree or higher in accounting preferred
• Ability to work well independently as well as part of a team
• Excellent communication skills, both written and verbal
• Customer service focus
• Excellent multi-tasking skills
• Experience with Dynamics 365 Finance & Operations system preferred
• Working knowledge of computerized accounting system, Excel, and Microsoft Word
• Compliance with all company policies, including but not limited to the company's COVID-19 vaccination policy and testing and face covering policy, is a condition of employment
• Must be able to connect to a reliable internet service to perform all job duties when working from home
• Work authorization is required, and sponsorship is not available. Candidates must be legally authorized to work in the U.S.

Benefits

• Medical
• Dental
• Vision
• Life
• Short- and Long-Term Disability Insurance
• 401(k)
• Pension Plan
• 10 days of paid Vacation
• 9 paid Sick days
• 12 paid Holidays
• Complimentary coffee and tea bar
• Free access to bikes in the business park
• Employee-focused events/lunches
• Prize-winning contests
• Smart casual dress code
• Free Toastmasters membership and on-site company club
• Wellness events including annual Toastmasters International 5K Run/Walk