Toastmasters International - Englewood, CO
posted 3 months ago
The overall responsibility of this position is to act as the primary person in the finance department to process timely accounts payable transactions and purchasing related activities. This role involves coding, verifying, auditing, and processing invoices and purchase orders (POs) for accuracy, completeness, and compliance with internal controls and procedures. The Accounts Payable Purchasing Specialist will receive, process, and voucher accounts payable documents into the accounting system, ensuring that all transactions are recorded accurately and in a timely manner. Weekly processing of ACH and wire payments into the accounting system is a key responsibility, along with occasional processing of checks. The specialist will create purchase orders for the procurement of materials, products, and services, and will match receiving records to authorized purchase orders while reviewing the accuracy of charges. Additionally, the role requires reviewing open purchase orders and resolving any discrepancies with the purchasing agent or buyer. The position also entails filing and scanning all accounts payable and purchase order documents, maintaining accurate vendor files, and ensuring accurate general ledger coding by auditing accounts payable transactions. The specialist will be responsible for managing accounts payable and purchasing email boxes, conducting account analysis and reconciliation, preparing month-end accruals, and supporting year-end audit requests. Furthermore, the preparation and submission of 1099 forms annually is part of the job, along with supporting other team members as needed and handling other projects and duties as assigned. The specialist will also serve as a backup for audit/review and processing of Concur expense activity.