Accounts Payable / Purchasing Specialist

Robert Half - Asheville, NC

Full-time - Entry Level

Asheville, NC

Administrative and Support Services

About the position

We are looking for an Accounts Payable / Purchasing Specialist to join a well-known team in the Asheville, NC area! This role provides a contract to hire employment opportunity, where you will be responsible for various accounting and purchasing tasks. If you have experience in AP or Purchasing areas, this may be a GREAT fit for you. The position involves processing and posting invoices accurately and efficiently, ensuring all details are correct, and resolving any discrepancies related to the invoices. You will assist with weekly check-runs and maintain accurate records of all accounts payable and purchasing activities. In this role, you will utilize Microsoft Excel for data entry and other tasks, working closely with suppliers to ensure timely and accurate delivery of orders. You will prepare and manage purchase orders, ensuring all details are accurate, and resolve discrepancies in invoices and purchase orders. Tracking inventory and providing updates on orders as necessary will also be part of your responsibilities. Additionally, you will manage vendor relationships and contracts to ensure the best possible terms, playing a key role in troubleshooting supply chain issues to ensure smooth operations. Providing excellent customer service, responding to inquiries, and resolving issues promptly will be crucial to your success in this position.

Responsibilities

• Process and post invoices accurately and efficiently, ensuring all details are correct
• Resolve any discrepancies related to the invoice
• Assist with weekly check-runs
• Maintain accurate records of all accounts payable and purchasing activities
• Utilize Microsoft Excel for data entry and other tasks
• Work closely with suppliers to ensure timely and accurate delivery of orders
• Prepare and manage purchase orders, ensuring all details are accurate
• Resolve discrepancies in invoices and purchase orders
• Track inventory and provide updates on orders as necessary
• Manage vendor relationships and contracts to ensure the best possible terms
• Play a key role in troubleshooting supply chain issues to ensure smooth operations
• Provide excellent customer service, responding to inquiries and resolving issues promptly

Requirements

• Experience in Accounts Payable (AP)
• Proven ability to resolve discrepancies and post invoices accurately
• Familiarity with purchasing activities, supplier contracts, and purchasing materials
• Excellent customer service skills are crucial
• Ability to work in a team and foster positive relationships with suppliers and colleagues
• Strong organizational and multitasking abilities
• Excellent communication skills
• Attention to detail and problem-solving aptitude
• Bachelor's Degree in Finance, Accounting or related field is preferred

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan