Accounts Payable/Receivable Administrator

Mainstream Engineering Corporation - Rockledge, FL

Full-time - Entry Level

Rockledge, FL

Professional, Scientific, and Technical Services

About the position

The Accounts Payable/Receivable Administrator at Mainstream Engineering is responsible for managing the financial transactions related to accounts receivable and accounts payable. This role involves processing invoices, reconciling cash activity, and ensuring timely payments to suppliers while providing quality customer service to both internal and external clients.

Responsibilities

• Assembles and sends customer invoices.
• Reconciles cash activity.
• Records cash receipts and applies payments to customer accounts.
• Prepares and sends customer statements.
• Generates and distributes customer aging reports.
• Processes invoices accurately and in a timely manner.
• Monitors invoice payment terms to ensure timely processing and payment.
• Prepares disbursements, including checks, electronic transfers, and credit card payments.
• Reconciles payment reports, ensuring settlement runs execute successfully.
• Reviews monthly supplier statements and identifies discrepancies.
• Assists with month-end and ad hoc reporting.
• Submits applications for state tax exemptions.
• Executes monthly sales tax filing and submits bi-annual reimbursement requests.
• Assists with unclaimed property processing.
• Performs all assigned duties in compliance with internal SOPs and external regulations.
• Brings compliance issues to the attention of management.
• Provides quality customer service to all internal and external customers.
• Adheres to the absence policy, as outlined by management.
• Performs all other duties, at the discretion of management, as assigned.

Requirements

• Associate's degree in Accounting, Finance, Business Administration, or a related field, or equivalent work experience.
• 3+ years of related experience in accounts payable and receivable.
• Experience with accounting software and Microsoft Office, particularly Excel.
• Ability to lift up to 25 lbs up and down a flight of stairs on a weekly basis.