Accounts Payable/Receivable and Inventory Specialist

$38,854 - $42,994/Yr

Statewide Products - Albuquerque, NM

Full-time - Entry Level

Albuquerque, NM

Merchant Wholesalers, Nondurable Goods

About the position

We are seeking a detail-oriented and motivated Accounts Payable/Receivable (AP/AR) Specialist to join our team. The ideal candidate will have experience managing AP/AR processes, a strong ability to work independently, and proficiency in advanced Excel functions and ERP systems. This role involves managing payments, vendor relationships, inventory processes, and ensuring the accuracy and timeliness of financial data. If you are a proactive, problem-solver with a passion for numbers and process improvement, we encourage you to apply.

Responsibilities

• Process and verify customer payments and vendor invoices.
• Resolve discrepancies, handle deductions/credits, and make collection calls.
• Serve as the main point of contact for AP/AR issues and collaborate with internal teams to resolve billing and invoicing problems.
• Participate in inventory counts, reconcile stock data, and resolve discrepancies.
• Manage item setup.
• Review, investigate and resolve any inventory discrepancies, coordinating with internal teams to implement corrective actions when necessary.
• Generate inventory reports & maintain accuracy of count sheet data.
• Communicate with suppliers to address delivery issues, shortages, and claims.
• Perform a variety of office tasks including filing, answering phones, data entry, and payroll preparation.

Requirements

• Experience in Accounts Payable and Accounts Receivable roles.
• Strong understanding of fundamental AP/AR and inventory practices.
• Strong attention to detail and initiative to anticipate business needs.
• Self-starter with the ability to work independently.
• Quick analytical skills for problem-solving and decision-making.
• Ability to build and maintain relationships with internal departments and external contacts to resolve complex issues.
• Advanced knowledge of Microsoft Excel (including CSV files, pivot tables, and complex formulas).
• Proficient in navigating various software applications with strong computer skills.
• Effective data entry capabilities.
• Ability to manage multiple projects and meet deadlines.

Nice-to-haves

• Experience with 3rd party billing.
• Experience using ERP systems and integrated systems.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance
• Bonus opportunities