Accounts Payable, Receivable and Payroll Specialist

$51,584 - $55,016/Yr

Printmailpro.Com - Austin, TX

Full-time - Entry Level

Austin, TX

Printing and Related Support Activities

About the position

The Accounts Payable, Receivable and Payroll Specialist at PrintMailPro is responsible for managing the day-to-day financial processing of transactions, including accounts payable, accounts receivable, and payroll functions. This role aims to streamline collection, payment, and payroll processes while ensuring accurate record-keeping and compliance with company policies.

Responsibilities

• Manage full cycle Accounts Receivable functions including handling A/R Inbox, desktop deposits, cash collections, and sending invoices and statements.
• Perform general ledger activities including preparing A/R and A/P related journal entries and reconciling key A/R accounts.
• Receive, research, and resolve inquiries concerning account status and communicate resolutions of discrepancies.
• Ensure timely and accurate processing of vendor invoices through the 3-way match process for PO related invoices and timely approvals for non-PO invoices.
• Process and enter all A/P invoices and expense reports into QuickBooks, ensuring correct GL Account coding.
• Mail and distribute signed checks and assemble check payment advice to invoices.
• Assist with reconciling vendor statements and gathering missing invoices from vendors.
• Manage the credit card process, including gathering receipts from cardholders for month-end journal entries.
• Review employee expense reports for accuracy and ensure receipts are attached and approvals received.
• File, maintain, and distribute accounting documents, records, and reports.
• Process, post, and edit new hires in the payroll system and review employee time punch edits for accuracy.
• Troubleshoot and resolve employee pay discrepancies in coordination with the payroll vendor.
• Maintain payroll files and create new employee personnel files.

Requirements

• Bachelor's degree in business, accounting, or related field.
• Three years' experience in accounting and/or similar roles.
• Competency with QuickBooks or similar accounting system.
• Strong Excel skills and data entry skills.
• Good listening and communication skills with attention to detail.
• Strong ethics and ability to work independently and as part of a team.

Nice-to-haves

• Ability to relocate to Austin, TX before starting work.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid time off