Accounts Payable / Receivable Billing Specialist & Administrative Assistant

$47,320 - $52,000/Yr

James J. Rybczyk Plumbing and Heating and A/C, Inc. - Bristol, CT

Part-time,Full-time - Entry Level

Bristol, CT

About the position

The Accounts Payable / Receivable Billing Specialist & Administrative Assistant role is designed for a detail-oriented individual who will manage billing processes and assist the owner of a Plumbing, Heating, and Air Conditioning company. Initially part-time on weekends, there is a strong possibility of transitioning to a full-time position during the week. The ideal candidate will have strong computer skills, proficiency in QuickBooks and Adobe Acrobat, and a commitment to accuracy and professionalism in all communications.

Responsibilities

• Entering billing information to process and generate invoices accurately and in a timely manner
• Conducting thorough proofreading of billing documents to ensure accuracy
• Utilizing QuickBooks for billing and financial transactions
• Maintaining organized records of billing activities
• Providing exceptional customer service when addressing billing inquiries
• Following up frequently on past due invoices
• Helping to manage the company email account and drafting professional emails
• Assisting the owner daily with various tasks and projects
• Assisting in general office tasks as needed

Requirements

• Proven experience in billing: accounts payable, accounts receivable, billing inquiries
• Familiarity with QuickBooks software
• Strong data entry skills with high accuracy
• Excellent organizational abilities to manage multiple tasks effectively
• Proficient in Microsoft Office suite
• Customer service experience: 3 years (Required)
• QuickBooks experience: 2 years (Strongly preferred)
• Adobe Acrobat experience: 2 years (Strongly preferred)

Nice-to-haves

• Self-Driven and Proactive
• Positive, Helpful, Supportive, Can-Do Attitude
• Goal-Oriented and Focused
• Highly Organized
• Detail Oriented
• Expert Computer Skills and Fast, Proficient Typing Skills
• Enjoys Conducting Research and Problem-Solving
• Ability to Multitask Effectively
• Strong Communication Skills for dispatching and coordinating with technicians in the field
• Excellent Problem-Solving Abilities

Benefits

• Competitive hourly pay
• Opportunity for full-time employment
• Training for the right candidate
• Supportive team environment