Accounts Payable/Receivable Clerk

$35,000 - $38,000/Yr

Unclassified - Coral Gables, FL

Full-time - Entry Level

Coral Gables, FL

About the position

Property Management company located in Coral Gables is seeking a full time Accounts Payable/Receivable Clerk to join our growing accounting team. The ideal candidate is a detail-oriented individual with excellent organizational skills and a strong background in bookkeeping and basic financial concepts. This position involves managing both accounts payable and accounts receivable functions, ensuring accurate processing of transactions, and maintaining effective communication with vendors and tenants. The successful candidate will be responsible for processing invoices, managing payments, and reconciling accounts, while also providing support for various accounting tasks as needed.

Responsibilities

• Process and manage all A/P transactions, including inputting invoices and processing check payments with internal property management software.
• Review all invoices for appropriate approvals and apply accurate GL account coding.
• Prepare accounts payable reports and maintain all accounts payable files.
• Data entry for day-to-day financial transactions.
• Maintain 1099 vendor files for accuracy and up to date W-9's.
• Clearly communicate (via telephone and/or email) with vendors and tenants about any potential matters concerning billing and resolve issues in a timely manner.
• Process and monitor incoming rent payments, verify and post receipts to individual tenant accounts and resolve any discrepancies.
• Analyze past due accounts and initiate collections efforts via phone or in writing.
• Respond to questions regarding overdue amounts and billing problems.
• Post/Process any applicable late fees and past due notices.
• Collaborate with property management team to resolve on-going accounts receivable inquiries.
• Reconciliation of accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Perform other duties or special projects as assigned.
• Assist with bank reconciliations as needed.

Requirements

• At least 2 years of bookkeeping experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
• Experience with Appfolio Property Management Software is preferred, but not required.
• Ability to multitask and meet deadlines
• Organized with great attention to detail
• Must have the ability to work independently, as well as with a small group environment
• Excellent Interpersonal and Communication Skills
• Customer Service Oriented
• Fluent in English and Spanish
• Reliable transportation required

Nice-to-haves

• Experience with Appfolio Property Management Software is preferred, but not required.

Benefits

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance