Accounts Payable/Receivable Clerk

$45,760 - $45,760/Yr

Catholic Charities USA - Louisville, KY

Part-time - Entry Level

Louisville, KY

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Accounts Payable/Receivable Clerk at Catholic Charities of Louisville is responsible for providing essential accounting and clerical support to the Finance Department. This role involves maintaining accounting documents, processing vendor invoices, and managing accounts receivable transactions. The clerk will work under the direction of the Director of Finance to ensure accurate financial record-keeping and timely payments.

Responsibilities

• Review all paperwork for accuracy, signatures, dates, and other details.
• Enter approved vendor invoices accurately and timely, charging expenses to the correct accounts for all non-grant departments.
• Prepare and process checks from approved vendor invoices for timely payment.
• File all paperwork appropriately.
• Track vouchers for Federal grant reimbursable programs to ensure all paperwork is returned by caseworkers.
• Work closely with case managers to compare records, request final checks, and complete 90-day reports for Federal grant reimbursable programs.
• Reconcile credit card statements with receipts submitted by each department.
• Complete month-end close activities according to schedule, using the Month End Close Checklist.
• Understand accrual accounting to ensure correct timing of expenses and income.
• Process Accounts Receivable transactions (Language Services) in a timely manner.
• Perform any other duties as assigned.

Requirements

• High school diploma or GED is required.
• Some college-level accounting is preferred.
• 2-3 years of work experience in accounting or a related field.
• Proficient in Microsoft Office applications and basic bookkeeping skills.
• Strong communication skills, both verbal and written.

Nice-to-haves

• Experience working in a non-profit organization.
• Familiarity with federal grant guidelines and processes.

Benefits

• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Vision insurance
• 403(b)
• Life insurance
• Paid sick time