Accounts Payable Receivable Clerk

D/E/F Services Group, Ltd - Old Saybrook, CT

Full-time - Entry Level

Old Saybrook, CT

Specialty Trade Contractors

About the position

At D/E/F Services Group, Ltd, we pride ourselves on being the contractor of choice for design/build and general construction services since our inception in 1999. We specialize in Mechanical, Electrical, Plumbing, HVAC, Low Voltage, and Carpentry. We are looking for a dedicated Accounts Payable & Receivable Clerk who is self-motivated, process-oriented, and collaborative. This role is crucial for managing the daily tasks associated with all payables and receivables within the company. The ideal candidate will thrive in a high-energy, entrepreneurial environment and will take ownership of their responsibilities. The successful candidate will be responsible for entering and verifying project manager-approved change orders, ensuring that all documentation is complete and accurate. They will also be tasked with notifying the payroll processor of new AIA line items and preparing draft AIA invoices for project managers. This role requires strong organizational skills and attention to detail, as the clerk will need to reconcile departmental revenue and maintain confidentiality of sensitive information. In addition to the core responsibilities, the Accounts Payable & Receivable Clerk will also be involved in vetting subcontractors and general contractors, ensuring compliance with project minimums, and maintaining operational efficiency by following established policies and procedures. The position offers an opportunity to contribute to a team that values collaboration and success, making it an exciting place for individuals who are eager to learn and grow in their careers.

Responsibilities

• Enter and verify project manager approved and signed change orders including supporting documents.
• Notify payroll processor of new CO AIA line items to be exported to FieldEase for employee time tracking.
• Print and send draft AIA invoices to department project managers five days prior to project billing due date.
• Enter invoices and statements related to construction projects as needed.
• Reconcile departmental revenue to confirm costs have been captured and invoicing has occurred for each job/contract.
• Maintain operations by following policies and procedures and reporting possible needed changes for efficiency.
• Maintain confidentiality of operations and protect sensitive information.
• Verify tax exempt forms have been requested per contract and save forms in Computerease.
• Vet subcontractors and general contractors, including credit checks and compliance documentation.

Requirements

• Associate degree or greater preferred.
• 3-5 years in the commercial construction or related industry.
• 3-5 years experience in accounts payable or receivables role.
• Strong organizational skills and attention to detail.
• Excellent analytical skills and problem identification capabilities.
• Proficient data entry and reporting skills.
• Strong written and verbal communication skills.
• Proficient in the Microsoft Office suite and Adobe Creative suite.

Nice-to-haves

• Understanding of construction-related computer software programs such as ProCore, ComputerEase, and Service Titan.

Benefits

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance