Accounts Payable/Receivable Specialist

$41,600 - $43,680/Yr

Sea-Tac Lighting & Controls - Tukwila, WA

Full-time - Entry Level

Tukwila, WA

Merchant Wholesalers, Durable Goods

About the position

The Accounts Payable/Receivable Specialist at SeaTac Lighting & Controls in Tukwila, WA, is a full-time entry-level position designed for a self-motivated and organized individual. This role is integral to the finance team, focusing on computing, classifying, recording, and verifying numerical data to maintain accurate account records. The ideal candidate will thrive in a fast-paced, solution-driven environment, demonstrating the ability to multitask effectively while adhering to company procedures and standards. In this position, the specialist will be responsible for compiling and sorting documents such as invoices and checks that substantiate business transactions. They will verify and post details of business transactions, including funds received and disbursed, and total accounts to ledgers or computer spreadsheets and databases. The role also involves auditing invoices against purchase orders, researching discrepancies, and approving payments. Additionally, the specialist will investigate any issues vendors or purchasing agents may have regarding payment for bills. The job entails computing and recording various charges, refunds, costs of lost or damaged goods, freight charges, and rentals. The specialist will prepare vouchers, invoices, checks, account statements, reports, and other records, ensuring accuracy in all documentation. They will reconcile general ledger accounts with various registers, extract general ledger information, compile cost reports, and balance sheets, and address any discrepancies or problems in reports. Furthermore, coding data for input into the financial data processing system according to company procedures is a key responsibility, along with reviewing balances and interpreting computer reports to make necessary corrections. The specialist will also assist employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.

Responsibilities

• Compile and sort documents, such as invoices and checks, substantiating business transactions.
• Verify and post details of business transactions, such as funds received and disbursed, and total accounts to ledgers or computer spreadsheets and databases.
• Audit invoices against purchase orders, research discrepancies, and approve for payment.
• Investigate problems that vendors or purchasing agents have with obtaining payment for bills.
• Compute and record charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items.
• Prepare vouchers, invoices, checks, account statements, reports, and other records, plus review them for accuracy.
• Reconcile general ledger accounts with various registers.
• Extract general ledger information.
• Compile cost reports and revenue and balance sheets.
• Reconcile report discrepancies and problems.
• Code data for input to financial data processing system according to company procedures.
• Review balances and interpret computer reports and make corrections.
• Assist employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.

Requirements

• Bachelor's degree preferred or a minimum of 2 years equivalent work experience.
• Fluent in reading, writing, and speaking English.
• Basic knowledge of math and efficiency in calculating numbers.
• Excellent written and verbal communication skills.
• Self-motivated with excellent time-management skills and judgment, able to follow directions with minimal supervision.
• Ability to understand standard, industry-specific terminology and communications from vendors, manufacturers, and customers once established in the role.
• Proficient in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook).
• Ability to sit for up to 2 hours continuously, lift up to 50 lbs., and look at a computer screen for up to 2 hours continuously.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Flexible spending account
• Paid time off