Accounts Payable/Receivable Specialist

$53,000 - $56,000/Yr

Unclassified - Grand Rapids, MI

Full-time - Mid Level

Grand Rapids, MI

About the position

The Accounts Payable/Receivable Specialist plays a crucial role in supporting the financial operations of the company by managing accounts receivable (AR), accounts payable (AP), and general accounting duties. This position is responsible for ensuring accurate and timely disbursement of payments to vendors and processing expense reimbursements for employees. A key aspect of this role involves developing strong customer relationships to maximize the value of the company's accounts receivable, which includes minimizing exposure to bad debt through effective collection of overdue accounts. In this position, the specialist will enter transactions and process payments for invoices that are due, monitor accounts, and identify outstanding accounts that require communication and follow-up. The role also involves recording cash payments received, collecting and maintaining customer resale tax certificates, W-9s, and credit applications. Daily invoicing of customers, processing credits, and resolving any billing issues are also essential tasks. The specialist will make payments to vendors through checks and ACH, review and approve credits to suppliers, and handle various administrative tasks such as answering phone calls, ordering office supplies, and organizing company events. The ideal candidate will have a strong background in accounts payable and receivable, with a proven track record of managing billing procedures and collection techniques. Attention to detail, accuracy, and strong analytical skills are critical for success in this role, as is proficiency in standard office software such as Microsoft Outlook, Excel, and Word.

Responsibilities

• Enters transactions and processes payments for invoices due
• Monitors accounts, identifies and communicates on outstanding accounts
• Takes actions to encourage timely payments
• Records cash payments received
• Collects and maintains customer resale tax certificates, W-9s & credit applications
• Invoices customers daily, processes credits and resolves billing issues
• Makes payments to vendors through check and ACH
• Reviews and approves credits to suppliers
• Answers the phone and handles inquiries
• Orders office supplies
• Organizes monthly company cookouts and other events
• Performs other duties as assigned by supervisor

Requirements

• At least 5 years experience in Accounts Payable or Receivable
• Proven experience in Accounts Receivable and Accounts Payable
• Excellent knowledge of billing procedures and collection techniques
• Demonstrated understanding of compliance issues around accounts payable processes (W9, sales tax, etc)
• Proficiency in using standard office computing programs such as Microsoft Outlook, Excel, Word
• Excellent analytical skills with a strong focus on accuracy, organization, and attention to detail

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance