Inspire Brands - Atlanta, GA
posted 3 months ago
The Accounts Payable & Receivable Specialist at Inspire Brands is responsible for the daily processing of electronic vendor EDI and uploading invoice files in a multi-brand, multi-system, high-volume environment. This role requires strict adherence to company financial controls and policies to ensure that the company pays for goods and services at the right price and on time. The AP Specialist must exercise discretion and sound judgment while executing essential functions and be able to perform assignments with minimal direction. Additionally, the specialist will assist across the AP invoicing team to ensure timely processing of invoices. In this position, the specialist will receive or retrieve, log, manipulate, and load multiple types of large incoming electronic invoice files from vendors for processing and payment. This must be done in accordance with established policies and procedures to ensure accurate entry into the financial systems. The role also involves reconciling incoming file control totals to processed file control totals to identify discrepancies, preparing monthly reconciliations, and identifying, analyzing, and resolving file load errors. The specialist will handle various internal and external inquiries concerning past due invoices and provide clear and complete responses. The AP Specialist will also reconcile vendor statements, assist in compiling information and preparing reports, and partner with the Finance team to prepare month-end accruals. Participation in process and system User Acceptance Testing (UAT) is required, along with ensuring adherence to AP controls and participating in SOX testing with the internal audit team. The role demands documentation of processes and procedures and may involve performing other duties as required to support the Accounts Payable Department.