Accounts Payable & Receivable Specialist

Inspire Brands - Atlanta, GA

Full-time - Mid Level

Atlanta, GA

Food Services and Drinking Places

About the position

The Accounts Payable & Receivable Specialist at Inspire Brands is responsible for the daily processing of electronic vendor EDI and uploading invoice files in a multi-brand, multi-system, high-volume environment. This role requires strict adherence to company financial controls and policies to ensure that the company pays for goods and services at the right price and on time. The AP Specialist must exercise discretion and sound judgment while executing essential functions and be able to perform assignments with minimal direction. Additionally, the specialist will assist across the AP invoicing team to ensure timely processing of invoices. In this position, the specialist will receive or retrieve, log, manipulate, and load multiple types of large incoming electronic invoice files from vendors for processing and payment. This must be done in accordance with established policies and procedures to ensure accurate entry into the financial systems. The role also involves reconciling incoming file control totals to processed file control totals to identify discrepancies, preparing monthly reconciliations, and identifying, analyzing, and resolving file load errors. The specialist will handle various internal and external inquiries concerning past due invoices and provide clear and complete responses. The AP Specialist will also reconcile vendor statements, assist in compiling information and preparing reports, and partner with the Finance team to prepare month-end accruals. Participation in process and system User Acceptance Testing (UAT) is required, along with ensuring adherence to AP controls and participating in SOX testing with the internal audit team. The role demands documentation of processes and procedures and may involve performing other duties as required to support the Accounts Payable Department.

Responsibilities

• Receives or retrieves, logs, manipulates, and loads multiple types of large incoming electronic invoice files from vendors for processing and payment.
• Reconciles incoming file control totals to processed file control totals to identify discrepancies.
• Prepares monthly reconciliations.
• Identifies, analyzes and resolves file load errors applying AP knowledge and best practice, critical thinking and sound judgement.
• Receives, researches and resolves a variety of internal and external inquiries concerning past due invoices, requests for ‘how to' help, process clarification, etc.
• Reconciles vendor statements.
• Assists in compiling information and preparing reports.
• Partners with Finance to prepare month-end accruals to ensure proper accounting.
• Participates in process and system UAT.
• Ensures AP controls are adhered to.
• Participates in SOX testing with internal audit team.
• Documents processes and procedures; assists Supervisor with monthly testing.
• Works independently and as part of a team.
• Performs other duties as required to support the Accounts Payable Department.

Requirements

• Bachelor's degree or higher in Business, Accounting or Finance.
• 5 years of experience in a high volume, paperless Accounts Payable invoice processing role (PO and Non-PO invoices).
• Minimum of one year working with EDI or large electronic invoice files preferred.
• Working knowledge of full-cycle end-to-end AP operations from vendor setup through invoice processing and payment process.
• Strong experience processing invoices in a large ERP platform; Oracle Cloud (preferred), SAP, JD Edwards or similar.
• Fully proficient in MS Outlook and Teams.
• Excel skills at an intermediate level or higher, including Pivot tables, V-lookups, and Macros.
• High attention to detail and performance accuracy.
• Ability to work in a fast-paced, deadline-driven environment with a high level of multi-tasking required.
• Fully proficient written and verbal communication skills including effective interpersonal and collaboration skills.
• Ability to interpret and analyze data and make recommendations based on findings.