Accounts Payable/Receivable Specialist

$45,760 - $45,760/Yr

Oaktree Properties - Long Beach, CA

Part-time - Mid Level

Remote - Long Beach, CA

About the position

We are looking for a detail-oriented and reliable Accounts Payable & Receivable Specialist to join our team at Oaktree Properties. In this part-time role, you will be responsible for managing all aspects of our financial transactions, which includes processing vendor payments, tracking incoming payments from homeowners, and maintaining accurate financial records. The ideal candidate will possess strong organizational skills, proficiency in accounting and property management software, and a solid understanding of accounts payable and receivable processes. This position is crucial for ensuring that our financial operations run smoothly and efficiently, thereby supporting the overall success of our HOA management company. As an Accounts Payable Specialist, your duties will include receiving, reviewing, and verifying invoices from vendors and service providers, ensuring that they match contracts. You will prepare and process payments in a timely manner to vendors, contractors, and service providers through various payment methods. Additionally, you will maintain accurate records of all expenses, monitor spending against the budget, and communicate with vendors regarding payment statuses and discrepancies. You will also be responsible for reconciling accounts payable ledgers with bank statements and preparing reports for the Community Manager. In your role as an Accounts Receivable Specialist, you will manage the collection of HOA dues, special assessments, and other fees from homeowners. This includes issuing invoices, tracking incoming payments, and monitoring overdue accounts. You will ensure that all incoming payments are deposited into the appropriate accounts and reconcile daily deposits with bank statements. Furthermore, you will prepare accounts receivable aging reports and address inquiries from homeowners regarding their accounts. Compliance with legal regulations and company policies is essential in both accounts payable and receivable functions, and you will work closely with legal counsel when necessary to address delinquent accounts or disputes.

Responsibilities

• Receive, review, and verify invoices from vendors and service providers.
• Prepare and process payments in a timely manner to vendors, contractors, and service providers via checks, electronic funds transfer (EFT), or other payment methods.
• Maintain accurate records of all expenses, including utility bills, maintenance costs, and other operational expenditures.
• Monitor and report on spending against the budget, highlighting any discrepancies or variances.
• Communicate with vendors regarding payment status, discrepancies, and any issues that arise and promptly resolve them, coordinating with the Community Manager as needed.
• Reconcile accounts payable ledgers with bank statements and other financial records to ensure accuracy.
• Prepare and distribute accounts payable reports to the Community Manager, including aging reports and cash flow forecasts.
• Manage the collection of HOA dues, special assessments, and other fees from homeowners.
• Issue invoices, statements, and reminders to homeowners for dues and other charges.
• Track and record all incoming payments, ensuring they are applied to the correct accounts.
• Monitor overdue accounts and take appropriate actions to collect delinquent payments, such as sending late notices or setting up payment plans.
• Ensure that all incoming payments are deposited into the appropriate accounts in a timely manner.
• Reconcile accounts receivable ledgers with bank statements and other financial records to ensure accuracy.
• Prepare accounts receivable aging reports, showing the status of outstanding receivables and any delinquent accounts.
• Address inquiries from homeowners regarding their accounts, including payment history and balances.
• Utilize Buildium software to manage payables and receivables, ensuring all data is up-to-date and accurate.

Requirements

• 2 years of experience in HOA accounting or a property management related field.
• Strong understanding of general ledger accounting and accounting software.
• Proficiency in QuickBooks and experience with other accounting software.
• Familiarity with Buildium or other Property Management software is a plus.
• Experience with financial concepts.
• Excellent analytical skills and attention to detail.
• Ability to work accurately and efficiently in a fast-paced environment.
• Strong communication and interpersonal skills.

Benefits

• Flexible schedule