Accounts Payable/Receivable Specialist

$37,440 - $37,440/Yr

Svm Services - Richmond, VA

Full-time - Mid Level

Richmond, VA

About the position

Join our finance team as an Accounts Payable/Receivable Specialist and be at the heart of our financial operations! In this role, you will manage payments, invoices, and collections precisely, ensuring seamless financial transactions that contribute to our organization's success. If you have a solid working knowledge of accounts payable/receivable processes, excellent problem-solving skills, and the ability to adapt quickly to changing circumstances, then this opportunity is for you. Your primary responsibilities will include processing payments and invoices, ensuring accuracy and adherence to company policies and procedures. You will reconcile accounts payable and receivable, resolve discrepancies, and address outstanding balances. Monitoring and managing outstanding accounts will be crucial, as you will proactively follow up on overdue payments and coordinate with relevant stakeholders. Additionally, you will prepare and review monthly contract billing and project billing in conjunction with our Sales team, ensuring that all vendor records are verified and compliant with contractual terms and conditions. You will also be responsible for resolving discrepancies and issues related to accounts payable/receivable, working collaboratively with internal teams and external parties. Preparing reports for management will be part of your duties, providing insights on cash flow, aging balances, and financial performance. Maintaining organized filing systems will ensure easy retrieval and compliance with record-keeping requirements. You will need to monitor and meet payment deadlines, coordinating with internal teams and external vendors, while also responding to inquiries from vendors and customers regarding billing, payments, and account information. Investigating and resolving payment discrepancies will be essential, as you coordinate with relevant stakeholders to ensure timely resolution.

Responsibilities

• Process payments and invoices, ensuring accuracy and adherence to company policies and procedures.
• Reconcile accounts payable and receivable, resolve discrepancies and address outstanding balances.
• Monitor and manage outstanding accounts, proactively following up on overdue payments and coordinating with relevant stakeholders.
• Prepare and review monthly contract billing and project billing in conjunction with our Sales team.
• Review and verify vendor records, ensuring compliance with contractual terms and conditions.
• Resolve discrepancies and issues related to accounts payable/receivable, working collaboratively with internal teams and external parties.
• Prepare reports for management, providing insights on cash flow, aging balances and financial performance.
• Maintain organized filing systems, ensuring easy retrieval and compliance with record-keeping requirements.
• Monitor and meet payment deadlines, coordinating with internal teams and external vendors.
• Respond to inquiries from vendors and customers regarding billing, payments and account information.
• Investigate and resolve payment discrepancies, coordinating with relative stakeholders to ensure timely resolution.

Requirements

• At least 3 years' experience in accounts payable/receivable or a similar role.
• Knowledge of accounting software and proficiency in Microsoft Office applications.
• Excellent written and verbal communication skills with the ability to effectively communicate with internal and external stakeholders.
• Strong organizational and problem-solving skills with keen attention to detail.
• Ability to work independently and collaboratively as part of a team.
• Proficient in time management, capable of meeting deadlines and prioritizing tasks.