Accounts Payable Rep I

Advocate Aurora Health - Oak Brook, IL

Full-time - Entry Level

Oak Brook, IL

Hospitals

About the position

The Accounts Payable Representative I at Advocate Aurora Health is responsible for ensuring that appropriate payments are made according to invoices and established payment terms. This role acts as a resource for vendor accounts and affiliates, answering questions as needed. The representative will match invoices to receiving reports and purchase order information online by utilizing the Evaluated Receipts Settlement (ERS) process. Additionally, the representative will audit check copy vouchers to ensure the accuracy of payments made and correct any errors as appropriate. The position also involves filing shipping orders and ensuring that appropriate credit memos are processed. In conjunction with purchasing representatives and outside vendors, the representative will resolve discrepancies and document them accordingly. The representative will review audit trails to ensure that allocations have been made to the appropriate affiliate and will inform and encourage vendors to utilize the self-serve website as a tool to view payment history. Furthermore, the representative will reconcile monthly vendor statements for vendor accounts if necessary and identify vendors that can be transitioned into an electronic format or established on a recurring payment schedule.

Responsibilities

• Ensure appropriate payments have been made according to invoice and established payment terms.
• Act as a resource for vendor accounts and affiliates, answering questions as needed.
• Match invoices to receiving reports and purchase order information online using the ERS process.
• Audit check copy vouchers to ensure accuracy of payments made and correct errors as appropriate.
• File shipping orders and ensure appropriate credit memos are processed.
• Resolve discrepancies in conjunction with purchasing representatives and outside vendors, documenting accordingly.
• Review audit trails to ensure allocations have been made to appropriate affiliates.
• Encourage vendors to utilize the self-serve website to view payment history.
• Reconcile monthly vendor statements for vendor accounts if necessary.
• Identify vendors that can be transitioned into an electronic format or established on a recurring payment schedule.

Requirements

• High school diploma or GED required.
• Typically requires 1 year of experience in accounts payable.
• Ability to operate a ten-key calculator, copier, fax machine, and printer.
• Basic proficiency in Microsoft Office Word and Excel or similar programs.
• Ability to effectively communicate via email as necessary.
• Basic understanding of debits/credits and familiarity with payment and discount terminology.
• Good mathematics aptitude.
• Ability to effectively communicate with a variety of individuals.