Accounts Payable Rep Lead - FT - Lawrenceville

Capital Health - Lawrence Township, NJ

Full-time - Mid Level

Lawrence Township, NJ

Hospitals

About the position

The Accounts Payable Rep Lead is responsible for processing invoices for payment in a timely manner according to departmental policies and procedures. This role involves effective communication with vendors and internal staff, ensuring compliance with regulations, and serving as a resource for training and support within the Accounts Payable department.

Responsibilities

• Process invoices for payment in a timely manner according to department policies.
• Ensure all incoming mail is processed daily.
• Develop skills in using the Accounts Payable IS System module.
• Communicate effectively with vendors and other staff.
• Establish rapport between Accounts Payable and Materials Management.
• Serve in a lead customer service role for Accounts Payable.
• Act as a resource for staff questions and training.
• Verify invoices and check requests for appropriate authorization and documentation.
• Process invoices within three business days of receipt.
• Review travel reimbursements for proper authorization and documentation.
• Maintain a file for open invoices and ensure interfiling in alpha order.
• Ensure accuracy in setting up new vendors and processing payments.
• Open, sort, and deliver incoming mail to AP processors in a timely manner.
• Input information into the system for payment and review for accuracy.
• Batch invoices and create batch numbers for processing.
• Communicate with vendors and staff in a timely manner.
• Resolve Purchase Order and Receiver problems promptly.
• Stay current with federal, state, and company rules and regulations.
• Assist AP Manager with staff training and act as a resource for questions.
• Monitor the system to ensure timely processing of invoices.
• Troubleshoot vendor credit hold issues and suggest process improvements.

Requirements

• High school diploma or GED.
• Three years of experience in a related area.
• Excellent verbal and written communication skills.
• Computer literacy and strong customer service skills.