Accounts Payable Specialist / Data Entry - Up to $34K

$34,000 - $34,000/Yr

Unclassified - Grand Prairie, TX

Full-time

Grand Prairie, TX

About the position

The Accounts Payable Specialist will play a crucial role in managing the company's financial obligations by ensuring that vendor invoices are processed accurately and efficiently. This position involves entering vendor invoices into the accounting system, reviewing them for accuracy and completeness, and addressing any vendor-related inquiries. The specialist will also be responsible for routing vendor credit applications for approval and maintaining organized records of all transactions. The role requires a keen attention to detail and the ability to work autonomously while managing multiple tasks simultaneously. In addition to processing invoices, the Accounts Payable Specialist will engage in various administrative tasks, including scanning and attaching documents to electronic records, matching supporting documentation to invoices through a 3-way matching process, and reconciling vendor statements. The specialist will also compile vendor information and research any issues related to job costs, purchase orders, and vendor payments. This position is essential for maintaining the integrity of the company's financial records and ensuring timely payments to vendors. The ideal candidate will possess strong organizational and problem-solving skills, enabling them to prioritize tasks effectively in a fast-paced environment. Excellent communication skills are necessary for interacting with vendors and internal stakeholders, ensuring that all inquiries are addressed promptly and professionally. The Accounts Payable Specialist will contribute to a collaborative team environment while also being self-motivated to work independently when required.

Responsibilities

• Receives and processes supporting documentation from the field.
• Prepares invoices to be routed and coded.
• Matches (3-way matching) supporting documentation to invoices.
• Scans and attaches documents to an electronic record.
• Routes invoices for approval manually and electronically.
• Records payables within the accounting software.
• Reconciles vendor statements.
• Responds to vendor inquiries.
• Compiles vendor information.
• Researches and resolves issues related to job costs, purchase orders, and vendor payments.
• Performs copying, scanning, filing, and other administrative tasks.

Requirements

• 2-5 years of full cycle accounts payable experience.
• Knowledge of accounts payable principles.
• Experience with purchase orders and job phases is preferred.
• Experience with 3-way matching.
• Proficient in Microsoft Office tools including Word, Excel, Adobe, and Outlook.

Nice-to-haves

• Strong organizational skills and ability to prioritize multiple initiatives simultaneously.
• Strong problem-solving skills.
• Self-motivated and the ability to work autonomously.
• Ability to accurately and quickly input data, detecting and correcting entry errors at the time of data entry.
• Operate a 10-key calculator with a minimum of 100 keystrokes per minute.
• Good problem-solving and analytical skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills, with the ability to effectively deal with all levels of management.
• Strong work ethic, with flexibility to work in a team environment as well as individually.
• Ability to work in a rapidly evolving and fast-paced environment.
• Detail-oriented.