Accounts Payable Specialist / Data Entry - Up to $34K

$34,000 - $34,000/Yr

Unclassified - Grand Prairie, TX

Full-time

Grand Prairie, TX

About the position

The Accounts Payable Specialist will play a crucial role in the financial operations of the company by managing vendor invoices and ensuring accurate processing of accounts payable transactions. This position requires a detail-oriented individual who can handle multiple tasks efficiently while maintaining a high level of accuracy. The specialist will be responsible for entering vendor invoices into the accounting system, reviewing them for accuracy and completeness, and ensuring that all necessary documentation is attached and properly routed for approval. Additionally, the role involves responding to vendor inquiries and resolving any issues related to job costs, purchase orders, and vendor payments. The ideal candidate will possess strong organizational skills and the ability to prioritize tasks effectively in a fast-paced environment. In this role, the Accounts Payable Specialist will receive and process supporting documentation from various departments, prepare invoices for routing and coding, and perform three-way matching to ensure that all invoices are accurate and complete. The specialist will also be responsible for scanning and attaching documents to electronic records, recording payables within the accounting software, and reconciling vendor statements. Administrative tasks such as copying, scanning, and filing will also be part of the job responsibilities. The position requires a self-motivated individual who can work autonomously while also being a team player, as collaboration with other departments is essential for success.

Responsibilities

• Receives and processes supporting documentation from the field.
• Prepares invoices to be routed and coded.
• Matches (3-way matching) supporting documentation to invoices.
• Scans and attaches documents to an electronic record.
• Routes invoices for approval manually and electronically.
• Records payables within the accounting software.
• Reconciles vendor statements.
• Responds to vendor inquiries.
• Compiles vendor information.
• Researches and resolves issues related to job costs, purchase orders, and vendor payments.
• Performs copying, scanning, filing, and other administrative tasks.

Requirements

• 2-5 years of full cycle accounts payable experience.
• Knowledge of accounts payable principles.
• Experience with purchase orders and job phases is preferred.
• Experience with 3-way matching.
• Proficient in Microsoft Office tools including Word, Excel, Adobe, and Outlook.

Nice-to-haves

• Strong problem-solving skills.
• Ability to accurately and quickly input data, detect and correct entry errors at the time of data entry.
• Operate a 10-key calculator with a minimum of 100 keystrokes per minute.
• Good problem-solving and analytical skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills, with the ability to effectively deal with all levels of management.
• Strong work ethic, with flexibility to work in a team environment as well as individually.
• Ability to work in a rapidly evolving and fast-paced environment.
• Detail-oriented.