Accounts Payable Specialist

PetVet Care Centers - Lexington, KY

Full-time - Mid Level

Lexington, KY

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Accounts Payable Specialist at PetVet Care Centers plays a crucial role in the Accounting and Reporting department, primarily responsible for ensuring the timely and accurate processing of accounts payable transactions. This position requires a detail-oriented individual who can manage a high volume of invoices and maintain accurate records in compliance with both local and corporate policies. The specialist will coordinate various tasks, including maintaining filing systems for payables documents, matching invoices with purchase orders, and ensuring that all necessary approvals are obtained before processing payments. In addition to processing invoices, the Accounts Payable Specialist will be responsible for entering large volumes of invoices into the payables system for weekly check processing, as well as accurately coding these invoices to the appropriate company systems. The role also involves managing local company credit card expense reports, processing employee corporate expense reports, and ensuring that all supporting documentation is provided. The specialist will need to communicate effectively with various corporate team members to facilitate the timely processing of expenditures and will be tasked with reconciling monthly accounts payable subledgers to meet month-end close timelines. The position requires proficiency in Microsoft Excel and Word for creating schedules and conducting analyses. The Accounts Payable Specialist will also assist with the preparation of annual 1099s and corporate 1096 forms, and will need to stay updated on sales and use tax requirements to ensure accurate accruals on vendor transactions. This role may also involve additional administrative support and account analysis as needed, with the potential for other projects and duties to be assigned.

Responsibilities

• Coordinate and complete tasks related to accounts payable timely and accurately.
• Maintain accurate filing of payables documents and vendor maintenance.
• Match invoices with purchase orders and verify approvals and pricing.
• Key large volumes of invoices in the payables system for weekly check processing.
• Accurately code invoices to appropriate company systems.
• Maintain local company credit card expense reports with proper approvals and documentation.
• Process monthly employee corporate expense report transactions timely.
• Review and edit weekly check runs adhering to corporate deadlines.
• Create and maintain schedules and analysis utilizing Microsoft Excel and Word.
• Cross-train and oversee multiple company payables processes.
• Obtain W-9's from vendors prior to payment.
• Assist with preparation of annual 1099's and corporate 1096.
• Communicate with corporate team members for timely processing of expenditures.
• Reconcile monthly accounts payable subledgers as required.
• Provide monthly expense analysis summaries to local and corporate teams.
• Assist with monthly expense analysis for budgeting purposes.
• Keep up to date on sales and use tax requirements.

Requirements

• Accounts payable experience required.
• Knowledge of purchase order and accounts payable systems required.
• Experience with Great Plains and Concur preferred.
• Understanding of accounts payable and general ledger systems preferred.
• Effective time management and ability to meet deadlines.
• Excellent communication skills with vendors and internal teams.
• Ability to multi-task and key large volumes daily.
• Strong organizational skills.
• Proficient with Microsoft Excel.
• Detail-oriented with intermediate math skills.
• Ability to sit for long periods of time.

Nice-to-haves

• Equine knowledge helpful.

Benefits

• Cell phone reimbursement.