Accounts Payable Specialist
Mac's List - Portland, OR
posted 16 days ago
About the position
Coates Kokes is looking for an organized, detail-oriented administrative professional for accounts payable, client billing and clerical work. We are an Oregon-based full-service marketing firm with a breadth of experience across social marketing, behavior change and mission-driven communications. We provide branding, creative development, media planning and buying, website design and a full range of PR services. We work frequently in the fields of sustainability, health, transportation and for non-profit causes. We are proud to be a certified B Corp, helping to build an inclusive and sustainable economy that works for everyone. We strongly encourage people of color or people with a less traditional background to apply.
Responsibilities
- Process, reconcile, input and pay vendor invoices and employee expense reports
- Communicate with vendors to resolve invoice discrepancies
- Track expenses as they relate to specific projects and jobs
- Prepare and issue invoices to clients
- Collaborate with team members to ensure accuracy of vendor invoices and client billing
- General admin tasks including ordering supplies and lunches, running occasional errands and tidying kitchen as necessary
Requirements
- Strong aptitude for numbers and spreadsheets
- Experience using accounting software, Microsoft applications, particularly Excel
- Accurate and precise data entry
- Ability to multi-task, prioritize and remain organized in a fast-paced, dynamic environment
- Exceptionally detail-oriented with a drive to investigate and correct discrepancies
- Strong verbal, listening, written communication and collaboration skills
Nice-to-haves
- Associate degree or higher with coursework in accounting and 1+ years accounting-related experience
- 2+ years accounting-related experience
Benefits
- Fully covered health, dental and vision insurance
- Flexible spending account (FSA)
- Paid personal time off for uses such as vacation, illness and family matters
- Paid time off for volunteer efforts
- 401k with employer matching
- Paid monthly transit passes
- Charitable donation matching
