Accounts Payable Specialist

About the position

Coates Kokes is looking for an organized, detail-oriented administrative professional for accounts payable, client billing and clerical work. We are an Oregon-based full-service marketing firm with a breadth of experience across social marketing, behavior change and mission-driven communications. We provide branding, creative development, media planning and buying, website design and a full range of PR services. We work frequently in the fields of sustainability, health, transportation and for non-profit causes. We are proud to be a certified B Corp, helping to build an inclusive and sustainable economy that works for everyone. We strongly encourage people of color or people with a less traditional background to apply.

Responsibilities

• Process, reconcile, input and pay vendor invoices and employee expense reports
• Communicate with vendors to resolve invoice discrepancies
• Track expenses as they relate to specific projects and jobs
• Prepare and issue invoices to clients
• Collaborate with team members to ensure accuracy of vendor invoices and client billing
• General admin tasks including ordering supplies and lunches, running occasional errands and tidying kitchen as necessary

Requirements

• Strong aptitude for numbers and spreadsheets
• Experience using accounting software, Microsoft applications, particularly Excel
• Accurate and precise data entry
• Ability to multi-task, prioritize and remain organized in a fast-paced, dynamic environment
• Exceptionally detail-oriented with a drive to investigate and correct discrepancies
• Strong verbal, listening, written communication and collaboration skills

Nice-to-haves

• Associate degree or higher with coursework in accounting and 1+ years accounting-related experience
• 2+ years accounting-related experience

Benefits

• Fully covered health, dental and vision insurance
• Flexible spending account (FSA)
• Paid personal time off for uses such as vacation, illness and family matters
• Paid time off for volunteer efforts
• 401k with employer matching
• Paid monthly transit passes
• Charitable donation matching