Accounts Payable Specialist

$39,520 - $52,000/Yr

Aston Carter - San Antonio, TX

Full-time - Entry Level

Hybrid - San Antonio, TX

Administrative and Support Services

About the position

The Accounts Payable Specialist is responsible for managing the payment obligations of the client and its subsidiaries, ensuring accuracy and compliance with financial processes. This role emphasizes customer service, attention to detail, and collaboration with various departments to resolve issues and enhance satisfaction. The position requires a strong commitment to the company's core values and involves significant data entry and communication with internal stakeholders.

Responsibilities

• Verify General Ledger (GL) account.
• Match invoices to Purchase Order (PO).
• Ensure invoice amounts are accurate.
• Post vouchers to Accounts Payable system.
• Determine checks to be paid based on terms and discount period.
• Ensure all discounts are utilized.
• Process checks weekly.
• Prepare accruals on a monthly basis for Staff Accountant.
• Answer telephone calls and resolve any questions regarding invoice payments from internal and external customers in a professional, courteous, and expedient manner.
• Assist in maintenance of Accounts Payable vendor files, box the previous year's accounts payable vendor files.
• Assist in preparing 1099s and Form 1096 each year by due date.
• Reconcile statements from vendors and perform research on outstanding balances.
• Assist with the duties of the Financial Services clerical and administrative staff in their absence.
• Maintain a close working relationship with Financial Services management and all other departments.
• Work cohesively with Corporate Materials and Services on any discrepancy or matters as needed.
• Responsible for going through 100 Email Invoices on a daily basis and determining if they're PO required, then coding, getting approvals, and coordinating with internal stakeholders.

Requirements

• 3+ years experience in high volume Accounts Payable/Invoicing
• Experience processing purchase orders (POs)
• Strong Computer Skills: toggling two+ applications at once (they use Netsuite and Topalti, but transitioning to CorePay)
• Strong MS Excel User
• Attention to detail
• Strong communication skills
• Professional and courteous manner

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)