Accounts Payable Specialist
Jefferson Lab - Newport News, VA
posted 16 days ago
About the position
Come join our team at Jefferson Lab, where great minds matter. Our diverse team at Jefferson Lab includes more than 900 people, including physicists, engineers, computer professionals, technicians and more. From probing the basic building blocks of matter to performing advanced computing and applied research, we are on the leading edge of science and technology. If you are looking for a great job in a unique place where your contributions truly matter, consider Jefferson Lab! The Accounts Payable Specialist processes complex invoices/requests for payment per assigned workload (Purchase Order processing 2-way, 3-way and Non-Purchase Order processing). Verifies account codes for proper signature authority, reviews for proper back-up documentation, submits completed voucher packages to A/P Supervisor for approval prior to entering into Costpoint.
Responsibilities
- Enter a large volume of complex invoices for DOE assigned purchase orders to include subcontractors.
- Submit completed voucher packages for approval prior to entering into Costpoint.
- Audit voucher packages before posting to General Ledger.
- Assist with selecting vouchers for payments, running payment approval reports to process payments for vendors and employees via ACH, Live Check and Bill.com.
- Enter payment information for payments to process into Bill.com.
- Review voucher packages for correct remittance address and banking information.
- Utilize IBM Cognos Analytics for printing the daily voucher edit report for auditing entries.
- Enter payment request forms, non-PO invoices, assist with check run pulls and department audits.
- Retrieve mail and perform virtual bank deposits as needed.
- Collaborate with the procurement department to ensure all information on the purchase order is correct and funding is available.
Requirements
- High School Diploma or equivalent combination of education, experience, and specific training.
- 5 or more years solid working experience in accounts payable.
- 5 or more years Deltek Costpoint experience.
Nice-to-haves
- Good working knowledge of accounts payable processes and procedures.
- Good working knowledge of personal computers and major software packages.
- Strong problem solving and math skills.
- Strong verbal and written communication skills.
- Strong organizational, coordination, analytical skills.
Benefits
- Medical, Dental, and Vision Care Plans.
- Flexible Spending Accounts.
- Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave).
- 401(k) Plan - 9% Lab Contribution; 100% vested.
- Flexible Work Arrangements (Remote & Alternate Work Schedules available).
- Tuition Assistance, Training and Professional Development Programs.
