Accounts Payable Specialist

Wunderlich-Malec Engineering - Eden Prairie, MN

Full-time - Mid Level

Hybrid - Eden Prairie, MN

Professional, Scientific, and Technical Services

About the position

The Accounts Payable Specialist at Wunderlich-Malec Engineering, Inc. is responsible for managing the full cycle of accounts payable processing. This includes reviewing and processing invoices, ensuring accurate coding to the general ledger, and maintaining vendor relationships. The role requires attention to detail and the ability to work collaboratively in a team environment, adapting to changes in processes and procedures.

Responsibilities

• Review and process invoices for overhead costs, equipment, subcontracts, and contracted services.
• Utilize the purchasing system to ensure all invoices agree to purchase orders and resolve discrepancies with the purchasing department.
• Ensure all invoices are properly coded to the general ledger for accurate financial data.
• Verify that sales and/or use tax is appropriately applied to purchases and ensure no sales tax is paid on resale purchases.
• Knowledge of vendor terms to ensure timely payments and appropriate use of discounts.
• Post invoices daily to maintain timely project and financial information.
• Generate accounts payable and refund checks weekly and issue checks as needed.
• Record ACH and wire payments daily and respond to vendor inquiries in a timely manner.
• Maintain paper and electronic records in accordance with company policies.
• Prepare new vendor files annually and manage file retention policies.
• Perform monthly reviews of accounts payable lists, focusing on unused credits and aging invoices.
• Assist in the preparation of 1099 forms for year-end reporting.
• Engage and adapt to changes in accounts payable processes and provide backup support to team members.

Requirements

• High School diploma or GED required; some coursework in accounting and mathematics is beneficial.
• Minimum of three years' experience in Accounts Payable, including AP coding and processing for multiple companies.
• Basic knowledge of accounting principles and procedures, including the ability to prepare and post journal entries.
• Proficient in Microsoft Office, especially Excel, and accounting systems.
• Accurate and proficient in ten key and keyboarding skills.
• Attention to detail is required.

Nice-to-haves

• Experience with vendor management and communication.
• Familiarity with 1099 preparation and filing.

Benefits

• Employee stock ownership plan