accounts payable specialist

$60,000 - $65,000/Yr

Randstad - Houston, TX

Full-time - Entry Level

Houston, TX

Administrative and Support Services

About the position

The Accounts Payable Specialist is responsible for managing the full spectrum of accounts payable functions within the company. This role is crucial for ensuring smooth financial operations by processing payments accurately and on time, maintaining positive vendor relationships, and supporting various departments. The ideal candidate should excel in a fast-paced environment and possess strong organizational and problem-solving skills, along with a solid understanding of accounting principles.

Responsibilities

• Administer Accounts Payable functions for the company, ensuring purchased items align with Purchase Orders and receipts of goods.
• Verify that invoice amounts and any discrepancies with purchase orders are accurately assigned to the correct job number and General Ledger (GL) account.
• Allocate expenses appropriately to product lines and families.
• Review, organize, and match invoices with payment requests.
• Prepare and process payments, including issuing accounts payable checks.
• Monitor accounts to ensure timely payments, and follow up with vendors on outstanding invoices tied to goods received more than 20 days ago.
• Generate monthly reports and assist with month-end closing activities.
• Investigate and resolve discrepancies in vendor billing.
• Reconcile Accounts Payable (A/P) Aging reports, including A/P accruals, with the GL.
• Maintain organized records of A/P payments.
• Prepare and issue 1099 forms.
• Perform additional tasks as assigned by your manager.

Requirements

• 3 years of experience in Accounts Payable or related field.
• Strong understanding of accounting principles.
• Excellent organizational and problem-solving skills.

Benefits

• Health insurance
• Incentive and recognition program
• 401K contribution