ACCOUNTS PAYABLE SPECIALIST

Care Resource Community Health Centers - Miami, FL

Full-time - Entry Level

Miami, FL

Ambulatory Health Care Services

About the position

The Accounts Payable Specialist is responsible for managing the Health Center's accounts payable and payment posting processes, ensuring compliance with Generally Accepted Accounting Principles (GAAP) and various grant and contract requirements. This role involves processing vendor payments, reconciling accounts, and supporting external audits, all while maintaining confidentiality and security of financial records.

Responsibilities

• Receive health center payables, date/time stamp, and enter them into the Purchase Order system workflow.
• Process new vendor and EFT enrollment/modification paperwork and input into the financial system.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Allocate expenses to accounts and cost centers by reviewing invoices and expense reports, then recording the corresponding entries.
• Process vendor payments by identifying and taking advantage of discount opportunities.
• Verify federal tax ID numbers; schedule and prepare checks; resolve purchase orders, contract, invoice or payment discrepancies and documentation.
• Maintain accounting ledgers by verifying and posting account transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Calculate and report sales taxes based on regulatory requirements.
• Reconcile all cash clearing accounts daily, credit card and bank statements.
• Monitor the use of health center credit cards and alert management of misuse.
• Reconcile the accounts payable ledger to ensure all payments are accounted for and properly posted.
• Address and resolve payment discrepancies or vendor inquiries.
• Support all health center external audits by providing financial reports and documentation requested.
• Prepare monthly reports for management related to accounts payable as needed.
• Verify transactions comply with accounting policies, procedures, and GAAP.
• Maintain historical records by filing documents according to the Health Center's procedure.
• Maintain electronic financial records and link images to transactional data.
• Ensure confidentiality and security of all financial and employee files.

Requirements

• Bachelor's degree in accounting field or High school diploma + 2 years of experience.
• At least two years of related experience are required.

Nice-to-haves

• Advanced knowledge in the field attained through a combination of work experience (i.e. over 10 years) and intellectual instruction can be used in lieu of college degree.

Benefits

• Hybrid work environment
• Full-time position