Accounts Payable Specialist

$41,600 - $41,600/Yr

Career Personnel Services - Vestavia Hills, AL

Full-time - Entry Level

Vestavia Hills, AL

Professional, Scientific, and Technical Services

About the position

The Accounts Payable Specialist will play a crucial role in managing the financial transactions of a leading dental implant and biologics group in Birmingham. This position involves processing invoices, ensuring accurate data entry, and maintaining financial records while collaborating with management on month-end accruals. The role requires strong organizational skills and attention to detail to handle a high volume of transactions efficiently.

Responsibilities

• Process all incoming invoices for payment for all international and domestic suboffices.
• Responsible for data entry of all payable documents with appropriate level approvals and G/L coding.
• Perform 3-Way match for invoices with a purchase order (inventory, fixed assets, etc.).
• Prepare weekly payment report and send to management with vendors to be paid via ACH, Wire, Credit Cards, Auto Credit Cards, Checks, and Auto Bank drafts.
• Accurate electronic filing of paid documents; assist other department members that may need to access paid documents.
• Collaborate and advise department management of necessary month-end expense accruals (i.e. Expense reports not filed, UPS invoices, and drop ship sales not yet billed).
• Responsible for corporate purchasing credit card reconciliation and entry.
• Manage drop-ship vendor invoices for designated sub-offices.
• Assist in expense report review process including keying of all foreign VAT/HST/GST expenses.

Requirements

• High School diploma required; Bachelor's Degree preferred and/or combination of experience.
• Strong computer skills including GP, Net Suite, Microsoft Outlook, Microsoft Excel, and the ability to quickly learn Accounting software and electronic filing systems.
• Ability to work efficiently in a high volume, fast-paced environment.
• Time management and the ability to prioritize work and meet deadlines.
• High level of organization and follow-up.
• Attention to detail and accuracy.
• Customer service oriented and the ability to work with complex issues.

Nice-to-haves

• Experience with GP and Net Suite.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance