Accounts Payable Specialist

$41,600 - $41,600/Yr

Career Personnel Services - Vestavia Hills, AL

posted 14 days ago

Full-time - Entry Level
Vestavia Hills, AL
Professional, Scientific, and Technical Services

About the position

The Accounts Payable Specialist will play a crucial role in managing the financial transactions of a leading dental implant and biologics group in Birmingham. This position involves processing invoices, ensuring accurate data entry, and maintaining financial records while collaborating with management on month-end accruals. The role requires strong organizational skills and attention to detail to handle a high volume of transactions efficiently.

Responsibilities

  • Process all incoming invoices for payment for all international and domestic suboffices.
  • Responsible for data entry of all payable documents with appropriate level approvals and G/L coding.
  • Perform 3-Way match for invoices with a purchase order (inventory, fixed assets, etc.).
  • Prepare weekly payment report and send to management with vendors to be paid via ACH, Wire, Credit Cards, Auto Credit Cards, Checks, and Auto Bank drafts.
  • Accurate electronic filing of paid documents; assist other department members that may need to access paid documents.
  • Collaborate and advise department management of necessary month-end expense accruals (i.e. Expense reports not filed, UPS invoices, and drop ship sales not yet billed).
  • Responsible for corporate purchasing credit card reconciliation and entry.
  • Manage drop-ship vendor invoices for designated sub-offices.
  • Assist in expense report review process including keying of all foreign VAT/HST/GST expenses.

Requirements

  • High School diploma required; Bachelor's Degree preferred and/or combination of experience.
  • Strong computer skills including GP, Net Suite, Microsoft Outlook, Microsoft Excel, and the ability to quickly learn Accounting software and electronic filing systems.
  • Ability to work efficiently in a high volume, fast-paced environment.
  • Time management and the ability to prioritize work and meet deadlines.
  • High level of organization and follow-up.
  • Attention to detail and accuracy.
  • Customer service oriented and the ability to work with complex issues.

Nice-to-haves

  • Experience with GP and Net Suite.

Benefits

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
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