Accounts Payable Supervisor

$85,280 - $85,280/Yr

Vaco - Glendale, CA

Full-time - Mid Level

Hybrid - Glendale, CA

Administrative and Support Services

About the position

The Accounts Payable Supervisor at Vaco Los Angeles is responsible for overseeing the payments and expense control processes by managing the receipt, processing, verification, and reconciliation of invoices. This hybrid role is based in Downtown Los Angeles and offers a competitive hourly rate, with a focus on ensuring accurate and timely processing of accounts payable transactions.

Responsibilities

• Review all invoices for appropriate documentation and approval prior to payment
• Match invoices against purchase orders and research discrepancies
• Work with vendors to resolve discrepancies and vendor inquiries
• Research and process charge-backs and recalls
• Ensure that invoices have the appropriate general ledger codes and approval for payment
• Input invoices in the accounts payable system
• Manage the accurate and timely processing of merchandise and expense invoices
• Multi-task and work under time constraints
• Sort and distribute incoming mail
• Reconcile vendor statements, research and correct discrepancies
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist with other projects as needed

Requirements

• 5+ years accounts payable experience with three-way match and general accounting experience
• 2+ years in a supervisor or manager role
• Highly proficient in Microsoft Excel (pivot tables, vlookups)
• Strong understanding of accounts payable and general accounting procedures
• Experience with NetSuite is a plus
• Good communication skills
• Ability to organize and prioritize tasks
• Attention to detail and accuracy
• Excellent interpersonal, communication, and time management skills
• High ethical and professional standards
• Ability to prioritize and meet multiple deadlines
• Ability to work as part of a team

Nice-to-haves

• Experience with NetSuite

Benefits

• Competitive hourly rate
• Hybrid work environment