Accounts Receivable & Accounts Payable Manager

Ashoka - Arlington, VA

Full-time - Mid Level

Arlington, VA

Food Services and Drinking Places

About the position

We are seeking an entrepreneurial and detail-oriented Accounts Payable & Accounts Receivable Manager to join our dynamic team at Ashoka. This position plays a critical role in managing the financial operations related to receivables and payables within our head office, as well as intercompany transactions with our 30+ subsidiaries globally. The ideal candidate will have a strong understanding of US GAAP, experience in intercompany transactions, and the ability to manage global shared services allocations and collections. In the Accounts Payable (A/P) Management aspect, the manager will oversee the end-to-end accounts payable process, including invoice processing, approval workflows, payment execution, and periodic A/P financial reporting. This includes ensuring timely and accurate processing of vendor invoices, expense reports, and payment requests, while managing relationships with vendors and resolving any discrepancies or issues related to payments. Compliance with organizational policies and procedures, as well as US GAAP standards, is essential. The manager will also implement and maintain internal controls to prevent fraud and ensure the integrity of financial data. For Accounts Receivable (A/R) Management, the manager will oversee the accounts receivable process, including invoicing, cash application, collections, and periodic A/R financial reporting. Monitoring and analyzing accounts receivable aging reports will be crucial, along with taking proactive steps to reduce outstanding balances. The manager will develop and implement strategies to improve cash flow and reduce days receivable outstanding (DRO). In terms of Intercompany and Global Shared Services (GSS) Management, the manager will work closely with Ashoka subsidiaries to ensure accurate and timely processing and recording of intercompany transactions, streamlining processes and improving efficiency. This includes reconciling intercompany accounts and resolving discrepancies in a timely manner, ensuring compliance with transfer pricing policies and procedures, and overseeing GSS budgeting, forecasting, and financial management. The manager will also serve as the primary point of contact for GSS inquiries and issues, building strong relationships with Ashoka teams and leaders, and implementing best practices in GSS financial management, leveraging technology and innovative solutions.

Responsibilities

• Oversee the end-to-end accounts payable process, including invoice processing, approval workflows, payment execution, and periodic A/P financial reporting.
• Ensure timely and accurate processing of vendor invoices, expense reports, and payment requests.
• Manage relationships with vendors and resolve any discrepancies or issues related to payments.
• Ensure compliance with organizational policies and procedures, as well as US GAAP standards.
• Implement and maintain internal controls to prevent fraud and ensure the integrity of financial data.
• Oversee the accounts receivable process, including invoicing, cash application, collections, and periodic A/R financial reporting.
• Monitor and analyze accounts receivable aging reports, and take proactive steps to reduce outstanding balances.
• Develop and implement strategies to improve cash flow and reduce days receivable outstanding (DRO).
• Work closely with Ashoka subsidiaries to ensure accurate and timely processing and recording of intercompany transactions, streamlining processes and improving efficiency.
• Reconcile intercompany accounts and resolve discrepancies in a timely manner.
• Ensure compliance with transfer pricing policies and procedures.
• Oversee GSS budgeting, forecasting, and financial management, ensuring cost-effectiveness and alignment with organizational goals.
• Manage GSS calculation and collection process, ensuring timely receipt of funds.
• Serve as the primary point of contact for GSS inquiries and issues, building strong relationships with Ashoka teams and leaders.
• Implement best practices in GSS financial management, leveraging technology and innovative solutions.

Requirements

• Formal education in Accounting, Finance, or a related field.
• CPA certification or equivalent is preferred.
• Minimum of 3 years of experience in A/R and A/P management, preferably in a non-profit or global organization.
• Strong knowledge of US GAAP and experience in managing intercompany transactions.
• Knowledge of non-profit accounting standards and regulations is preferred.
• Proficiency in accounting software and ERP systems; experience with NetSuite is a plus.
• Excellent analytical skills with attention to detail.
• Strong communication and interpersonal skills, with the ability to work effectively across cultures and time zones.
• Experience working in a global shared services environment.
• Ability to manage multiple priorities and desire to work in a fast-paced, entrepreneurial environment.

Nice-to-haves

• Experience in a non-profit organization.
• Familiarity with global shared services operations.