Accounts Receivable/Accounts Payable Specialist

$62,400 - $76,960/Yr

Group14 Technologies - Seattle, WA

Full-time - Mid Level

Seattle, WA

Chemical Manufacturing

About the position

The Accounts Receivable/Accounts Payable Specialist at Group14 is a full-time, in-person role responsible for managing the financial transactions related to customer and vendor invoices and payments across the company's US, Korean, and German operations. This position plays a crucial role in ensuring the accuracy and timeliness of financial processes, which are essential for maintaining the company's operational efficiency and financial integrity. The specialist will be tasked with processing customer and vendor invoices using the company's ERP system, ensuring that all financial records are accurate and up-to-date. This includes comparing purchase orders, sales orders, and other financial documents to resolve discrepancies and ensure that all transactions are properly documented and approved before payment is made. In addition to processing invoices, the specialist will monitor customer balances and work proactively with both customers and internal departments to ensure timely collections. Maintaining financial security is paramount, and the specialist will adhere to internal controls while filing accounting documents to maintain historical financial records. The role also involves identifying gaps in the ERP system and assisting in the design and implementation of necessary changes to improve financial processes. The specialist will audit and process credit card bills, handle annual 1099 processing, and assist with month-end reporting and audits as needed. This position requires a detail-oriented individual with strong organizational and time management skills, as well as excellent written and verbal communication abilities. The ideal candidate will have a solid understanding of accounting principles, particularly in relation to sales and use taxes, and experience dealing with international multi-currency transactions. Familiarity with ERP systems, especially SAP ByDesign, is preferred, along with proficiency in G-Suite and Mac OS. Bilingual abilities in German and English are considered a plus, enhancing the candidate's ability to communicate effectively in a diverse work environment.

Responsibilities

• Processing customer and vendor invoices in our ERP.
• Comparing purchase orders, sales orders, prices, terms of payment and other charges for accuracy, resolving any discrepancies.
• Ensure vendor bills are paid in a timely and accurate manner, reviewing for appropriate documentation and approvals prior to payment.
• Prepare and perform payment runs via checks, ACH and wire transfers, ensuring proper approvals, amounts and remittance, and recording the payments in our ERP.
• Monitor customer balances and proactively work with customers and internal departments to ensure payments are collected timely and in the correct amounts.
• Maintain financial security by following internal controls.
• Maintain financial historical records by filing accounting documents.
• Identify process gaps in our ERP system and assist with the design and implementation of changes.
• Audit and process credit card bills.
• Processing of annual 1099s.
• Campaigns internally and externally to gather missing vendor information to ensure ongoing accurate vendor records.
• Assist with month end reporting and processes as needed.
• Assist with providing documentation for audits as needed.

Requirements

• 5+ years or more of related experience required.
• Excellent understanding and application of sales and use taxes.
• Experience with international multi-currency customers and vendors.
• Experience with inter-company transactions and posting.
• Excellent organizational and time management skills.
• Detail oriented, with a professional attitude and reliability.
• Outstanding written and verbal communication skills.
• Experience with ERPs, with experience within SAP ByDesign preferred.
• Experience with G-Suite and Mac OS preferred.
• Knowledge of basic accounting concepts.

Nice-to-haves

• Bilingual abilities in German/English is a plus.

Benefits

• Medical, dental, vision, long-term and short-term disability insurance
• Benefits are 100% paid for by the company for employees (80% for dependents)
• Paid time off
• 401(k) with company match
• Stock options