Accounts Receivable & Accounts Payable Specialist

$47,944 - $54,080/Yr

Dotz - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Merchant Wholesalers, Nondurable Goods

About the position

The Accounts Receivable & Accounts Payable Specialist at DOTZ Inc. will play a crucial role in managing the financial operations of the company. This position involves overseeing all aspects of accounts receivable and accounts payable, ensuring that financial records are accurate and up-to-date. The specialist will be responsible for invoicing clients, processing payments, reconciling accounts, and maintaining comprehensive financial documentation. The ideal candidate will have a strong background in bookkeeping, particularly in the construction industry, and will be proficient in using QuickBooks and Buildertrend to facilitate seamless financial operations. In the accounts receivable domain, the specialist will prepare and issue invoices promptly, verify their accuracy, and ensure that all necessary documentation is attached. They will monitor outstanding invoices, follow up on overdue accounts, and respond to customer inquiries regarding payments and account statements. Building and maintaining positive relationships with clients will be essential to facilitate timely payments and resolve any discrepancies that may arise. On the accounts payable side, the specialist will review and verify invoices and purchase orders, process payments to vendors and subcontractors, and reconcile vendor statements. They will also maintain organized accounts payable records and assist with general bookkeeping tasks, including bank reconciliations and month-end closing procedures. The role requires a keen attention to detail and the ability to analyze financial data to prepare reports and forecasts that support the management team in making informed decisions. The specialist will also be expected to work closely with project managers to assess job budgets, conduct variance analysis, and provide recommendations for maximizing revenues and profits. This position offers opportunities for professional growth and development within a supportive and collaborative work environment, making it an exciting opportunity for individuals passionate about finance and accounting.

Responsibilities

• Prepare and issue invoices to clients in a timely manner.
• Verify invoice accuracy, including pricing, terms, and discounts.
• Ensure proper documentation is attached to invoices.
• Monitor and follow up on outstanding invoices.
• Respond to customer inquiries regarding invoices, payments, and account statements in a professional and timely manner.
• Establish and maintain positive relationships with customers to facilitate prompt payments.
• Reconcile payments with outstanding invoices and resolve discrepancies.
• Follow up on overdue accounts to secure timely payments.
• Generate aging reports and provide regular updates on receivables status.
• Review and verify invoices and purchase orders for accounts payable.
• Process payments to vendors and subcontractors.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate and organized accounts payable records.
• Record and categorize financial transactions as part of general bookkeeping.
• Perform bank reconciliations and assist with month-end and year-end closing procedures.
• Prepare financial reports as needed and maintain job costing systems.
• Utilize QuickBooks and Buildertrend for accounting and financial management.
• Work with staff and project managers to determine causes of major variances to job budgets.
• Schedule job cost meetings to review reports with project managers and management team.
• Develop and communicate policies and procedures for maintaining the job costing system.
• Audit and analyze job cost reports to ensure proper data recording.
• Schedule quarterly financial statement reviews with the management team.
• Perform variance analysis against prior year and budgeted financial statements.

Requirements

• Proven experience as a bookkeeper, specifically in accounts receivable and accounts payable.
• Experience preparing financial forecasts and budgets.
• Proficiency in QuickBooks is essential.
• Proficiency in Buildertrend is a plus.
• Strong understanding of accounting principles and practices.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to communicate effectively with clients, vendors, and team members.
• Proficiency in Microsoft Office Suite, particularly Excel.
• High level of integrity and professionalism.
• Strong interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Knowledge of relevant accounting principles and regulations.
• Initiative to identify issues and resolve problems independently and as part of a management team.
• Flexibility to adapt to the needs of a growing company and a desire to grow with the company.
• Ability to complete tasks accurately and timely with minimal supervision.
• Excellent analytical skills with attention to detail and the ability to focus on big picture issues.
• Exceptional organizational skills with the ability to multi-task projects as needed.
• Ability to work in a diverse environment with all levels of employees.
• Ability to write understandable reports regardless of the audience's financial knowledge.
• Desire to meet business-critical deadlines.

Nice-to-haves

• Experience in the construction industry is preferred.
• Bilingual in English and Spanish is preferred.

Benefits

• Competitive salary.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.
• Paid time off.
• Paid sick time.